Hello everyone and welcome to Kajea's channel. Since many people have requested you for an actual tutorial on what a virtual bookkeeper actually does, when they have a client until you can prepare a financial report. Starting this week, Kajae will create an actual video tutorial. If you are interested in learning how to start like a pro please keep on watching until the end. So you wont miss any tips and tricks that I will share through out the video. So without further ado, Let's get started [Music] If you are new to this channel, I'm Kajea a virtual assistant, executive assistant, bookkeeper, accountant so no matter work I enter as long as online because online work is amazing!!! In this channel we discuss more on online work tips and tricks, and success stories so if you are interested on those topics please consider subscribing and don't forget to hit the notification bell so you won't miss any videos that Kajea uploads every single week. ok Imagine, you already have a client supposedly your first client what exactly are you going to do as a virtual bookkeeper? Before you start any work, make sure you have a contract, signed by you and your client Make sure that the scope and limitations is clearly stated in the contract of what you will do as a virtual bookkeeper. It also indicates what your payment terms are and how much your rate is. And the hours involved when you have work to do or how long you will do the work for them. For example what you will do is annual bookkeeping make sure you indicate when you will deliver to your client. When everything is settled and you have all the information that you need, the first thing that you need to do is set up your client's account if he does not have existing accounting software yet. So remember, the first step is to create the account if no accounting software has been set up yet. If no accounting software is set up yet, you have the option to choose Xero or Quickbooks if there is any accounting software that the client can use or wants to use. So for example, you will need Xero for this case or this client, you just need to log in to the Xero account because for sure you already have an existing account, you don't need another account all you need is to log in to your account, and add new organization. When creating an organization, all you have to do is click the arrow down here on the left side of your screen. And click "Add new organization" when you click that You will find the information you need. So what are those? you just need a business name, industry, So there is an option here to select from the list of industry available in Xero It can be construction, retail, services, or e-commerce, or professional services, ake sure that you know, and make sure to ask your client because this is where Xero bases the chart of accounts it will provide you. Make sure to know the industry. And then, just select the country in which country the business itself is located And then, you also need to identify what the last day of your client's financial year is. Make sure to indicate it there. It can be March or February. It depends on you client. And "Do you have employees? Yes or No?" You also need to know that. And then, just click the "I'm not a robot" and start the trial. That's how easy it is. So you have created your client's account. So now, Kajea, the client has an existing account, what should I do? Do I still need to create a Xero account? Quickbooks account? or any accounting software for him? The answer is No ok? You don't have to create another account if your client already has an existing account All you need to do is to request access to your client, give your email address that you are using in Xero, or in Quickbooks, and ask them to give you access to their accounting software, when your client has invited you to their accounting software. You will receive an email from them, inviting you. All you need to do is to accept that invitation, and you will be able to access their account so that's it, ok. Not all things require you to create a new account for your client. And you don't need multiple Xero accounts, or Quickbooks accounts to create an account for you client. As long as you have your own user name and password, You can now add multiple companies or organizations to the accounting software whether it's Xero or Quickbooks. That's the first step you need to do as a virtual bookkeeper. To create an account or to request access to their accounting software. What if the client already has an existing account in Xero or Quickbooks but he wants to reiterate, is that possible? Yes, it is possible as long as you agree that you will repeat it from the start. There are clients who have created their Xero or Quickbooks account they did their own bookkeeping without knowing what bookkeeping is, without knowing the basics of bookkeeping and how does that accounting software work. Their accounting software is such a mess. Instead of cleaning it up, your client suggest to create new account. It is possible. Make sure it is clear to you and your client that you need to create a new account for them. Let's not always assume that when things get messy, just create something new. It's not like that. Make sure you always ask the client if he is open to your suggestion or if he is ok with what you suggest. Because if you assume that it is ok for your client to create even if he already has an existing account, it's possible that you'll lose a client. Because imagine, let's say 5 years of transactions are already in your client's accounting software. Three years is fine, only two years is not ok. And your clients only wants you to clean it up catch him up, then update him. But since you are a new bookkeeper, you don't know how to start because they already have an existing account create a new one, so that won't work for the client, because the client wants all the information in just one accounting software. You will create a new one then, it will be more messy. So again, that's the first step you'll take to create your client's account. All you need is a little information to start the first step and make sure to do it right, especially when selecting the industry. Because that's where the accounting software bases the chart of accounts. So that's all for today and on my next video we will take about how to create a chart of account for your client in any industry. If you are interested on that video please let me know in the comment section and I'll see you on my next video. Bye! [Music]