99 Notion Tips for Mastering Notion

Introduction

• Categories: Aesthetics, Functionality, Efficiency Hacks, Teams, Supercharge
• Tips range from easy to advanced with in-depth tutorials linked in the description.

Aesthetics

Page Layout and Fonts

1. Change Page Layout:
   • Centered vs Full Width (Click 3 dots -> Full Width).
   • Fonts: Default, Serif, Mono (Click 3 dots -> Style).
   • Note: Page settings are per page.
2. Dark Mode vs Light Mode:
   • Change in Settings -> Appearance or shortcut (Cmd/Ctrl + Shift + L).
3. Consistent Color Scheme:
   • Notion has 10 colors. Highlight text -> Select color or background color.
   • Pick one or two colors and stick with them.
4. Preset Icons:
   • Hover over headline -> Add icon (Emoji, custom emoji, minimal icons).
5. Animated Icons/Banners:
   • Use GIFs from sites like Giphy. Copy link -> Add icon/banner.
6. Inline Emojis:
   • Shortcut: Win + . (Windows) or Ctrl + Cmd + Space (Mac).
7. Multiple Columns:
   • Drag blocks to create columns or type /columns.
8. Page Dividers:
   • Type /divider or use colored backgrounds and headings.
9. Toggles:
   • Type /toggle to hide/structure content.
10. Call Outs:
    • Type /call. Can contain multiple lines, databases, images.
11. Empty Call Outs:
    • Use empty call outs for clean layouts.
12. Hide Database Titles:
    • Click 3 dots -> Hide database title.
13. Empty View Names:
    • Rename view to empty space and small icon.
14. Colorful Databases:
    • Use call outs and toggles to color databases.
15. Resize Database Columns:
    • Double-click column borders.
16. Super Narrow Columns:
    • Change property to checkbox for narrow space, then back.
17. Notion Wallpapers:
    • Download official wallpapers for phones.
18. Wrap Text in Databases:
    • Toggle wrap text in database settings.
19. Widgets:
    • Embed widgets from sites like Indify.
20. Show Relations Differently:
    • Show relations as page sections or minimal.
21. Extend Column Width:
    • Full width columns for pages with columns setup.
22. Table of Contents:
    • Type /table of contents for longer pages.
23. Navigation Elements:
    • Use buttons (/button) for open page actions.
24. Nav Bars:
    • Create dividers with links or use columns.
25. Default Page Settings:
    • Use database templates for default icons, fonts, layouts.
26. Embed Favorite Tools:
    • Embed tools like Rose, Figma into Notion.
27. Style with Notion:
    • Use Notion formulas with style to apply custom text styles.
28. Customize with Arc Browser:
    • Change fonts, colors, UI elements with Arc's boosts.
29. Organize Sidebar:
    • Create central pages for organization and use favorites for quick access.

Functionality

Master Databases

30. Anchor Links:
    • Each block in Notion has its own URL for quick navigation.
31. Sync Blocks:
    • Create sync blocks to show the same content in multiple places.
32. Google Calendar in Notion:
    • Use public URL to embed Google Calendar.
33. Master Databases:
    • Use one database per type of information for organization and linking.
34. Full Page Databases:
    • Separate main databases as full-page (vs inline).
35. Master Views:
    • Pre-set views in master databases for easy reuse.
36. Filters, Sorts, View Types:
    • Use filters, sorts to manage large databases.
37. Week vs Month View:
    • Switch between week and month view in calendars.
38. Group Feature:
    • Group database entries by properties for organization.
39. Progress Bars:
    • Use number properties to show progress bars.
40. Building Task Manager:
    • Use databases to build custom applications like task managers.
41. Prefilled Information with Filters:
    • Filters can auto-fill specific properties when creating new entries.
42. Inbox with Impossible Filters:
    • Use filters that are impossible to fulfill for clean input interfaces.
43. Creative Select Property Usage:
    • Use select properties for structured planning.
44. Adding Information with Buttons:
    • Create buttons to prefill properties.
45. Database Templates:
    • Use for standardization and to include pre-filled content.
46. Recurring Entries:
    • Automate recurring tasks and entries.
47. Relations:
    • Connect databases with relations for enhanced functionality.
48. Rollups:
    • Pull information from related databases using rollups.
49. Self-Referential Filters:
    • Build dashboards that auto-filter for specific criteria based on page context.
50. Subtasks:
    • Create subtask structures within main tasks.
51. Dependencies:
    • Use dependencies to automate date adjustments based on task progress.
52. IF Statements:
    • Use IF statements in formulas for dynamic notifications.

Efficiency Hacks

53. Slash Commands:
    • Type / followed by block type to quickly create content.
54. Convert Blocks:
    • Use six dots to convert blocks into different types.
55. Shortcut Mastery:
    • Use shortcuts like Cmd/Ctrl P for search, Cmd/Ctrl D for duplicate.
56. Global Search:
    • Use Cmd/Ctrl + Shift + K for global search in desktop app.
57. Q&A with Notion AI:
    • Utilize Notion AI for workspace queries.
58. Page History:
    • Use version history to revert to previous versions.
59. @ Command:
    • Use @ for dates, people, pages for quick references.
60. iPhone Widget:
    • Set up Notion widgets on iPhone for quick access.
61. Quick Edits in Gallery View:
    • Edit properties directly in gallery view.
62. Freeze Columns:
    • Freeze columns in databases for easier navigation.
63. Drag Down to Autofill:
    • Use drag to autofill data similar to Excel.
64. Drag and Drop Between Views:
    • Drag entries between database views for easy scheduling.
65. Bulk Edit Database Entries:
    • Select multiple entries for bulk editing.
66. Reapplying Templates:
    • Clear content of a page to reapply a template.
67. Bulk Apply Templates:
    • Select pages and apply templates in bulk.
68. Reset Information with Buttons:
    • Use buttons to bulk reset database entries.

Teams

69. Use Groups:
    • Create user groups for permissions and organization.
70. Property Information:
    • Use information feature in database properties for clarity.
71. Me Filters:
    • Use Me filters for personalized views in team dashboards.
72. Cron for Meetings:
    • Use Cron calendar app to attach Notion docs to meetings.
73. Dynamic Responsibility with Buttons:
    • Use buttons to dynamically assign responsibility.
74. Centralize or Decentralize Ownership:
    • Decide between centralized or decentralized Notion management.
75. Knowledge Management Properties:
    • Use properties like responsible, approved, valid until for documentation.
76. Async Team Setup:
    • Use properties for async document review workflows.
77. Formula Explainer Properties:
    • Use formulas to create explainer properties.
78. Page Settings for Guidance:
    • Create page settings with specific instructions.
79. Prefilled Data with Automations:
    • Use automations to prefill standard data.
80. Sync with Google Drive:
    • Store large files in Google Drive and link to Notion.
81. Export CSV for Analytics:
    • Export database CSVs for analytics in other tools.
82. Dynamic Dashboards with Rose:
    • Use Rose spreadsheets to create dynamic Notion dashboards.

Supercharge

83. Links in Formulas:
    • Use links in formulas for dynamic navigation.
84. Auto Responsibility Assignments:
    • Automate responsibility assignments with Notion automations.
85. Tally for Submissions:
    • Use Tally forms for integrated submissions.
86. Master Tags:
    • Use global tags for comprehensive organization across databases.
87. Statistics Database:
    • Create a statistics database for analytics and personalized widgets.
88. Learn Formulas:
    • Master Notion formulas for advanced functionality.
89. Charts with Rose:
    • Use Rose to create and embed dynamic charts.
90. Email Task Reminders:
    • Set up email reminders with task links.
91. Push Notifications:
    • Use automations for push notifications on mobile devices.
92. Siri for Quick Capture:
    • Use Siri shortcuts for adding tasks/notes to Notion.
93. Dynamic PDFs with Google Docs:
    • Automate generation of dynamic PDFs from Notion data.
94. ChatGPT Integration:
    • Connect Notion with ChatGPT for data processing and insights.

Additional Tips

95. Create FAQ Pages:
    • Document frequent questions and answers in Notion.
96. Speed Up Notion:
    • Optimize performance by using the desktop app, load limits, hidden properties.
97. Notion Web Clipper:
    • Install Notion Web Clipper for quick content capture.
98. Join Notion Communities:
    • Engage with Notion communities on Reddit, LinkedIn, Twitter.
99. Explore Others' Use Cases:
    • Use YouTube and other resources to learn different ways people use Notion.