Lecture Notes: Distributing and Tracking Survey Responses

Overview

This lecture covers how to distribute and track surveys, emphasizing the use of generic and personalized links through a survey tool.

Review and Distribution Process

• Access your project and navigate to the 'Distribution' section.

Distribution Options

1. Generic Link

   • Suitable for mass distribution.
   • Pros:
     • Saves time.
     • Easy to share via social media or email.
   • Cons:
     • Does not track individual respondents.
     • Cannot identify who has completed or not started the survey.

2. Personalized Links

   • Useful when tracking is necessary.
   • Steps to Generate:
     • Go to 'Personal Links'.
     • Select your contact list from the library.
     • Generate unique links for each contact.
   • Output:
     • An Excel file with personalized links.
     • Use these links to send personalized emails (e.g., Dear [Name], please fill the survey).
   • Benefits:
     • Tracks survey completion status per respondent.

Tracking Respondents’ Progress

• Qualtrics Data Analysis
  • View respondents’ status:
    • Completed
    • In-progress
    • Not started
  • Provides insights into how respondents engage with the survey.

Exporting Survey Data

• Data Export Options:
  • Export data in CSV format.
  • Includes response details such as:
    • Start and end dates of survey completion.
    • Completion percentage.
    • Response times.
    • Respondents’ locations.

Survey Completion Insights

• Understanding of respondents’ answers:
  • View start and end dates.
  • Track how long respondents took to complete the survey.
  • Evaluate responses to specific questions (e.g., Q2, Q3, Q4).

Conclusion

• Personalized links are beneficial for tracking and managing survey responses efficiently.
• Exporting data provides detailed insights into respondent behavior and survey effectiveness.