Overview
This lecture covers the basics of email etiquette for students, focusing on how to construct professional, effective emails for academic communication.
Why Email Etiquette Matters
- Proper email etiquette builds a professional image and ensures efficient information sharing.
- Email is used to inquire about campus resources, communicate absences, ask assignment questions, set up meetings, and collaborate on group projects.
Essential Parts of an Email
- Every email should have three essential components: subject, greeting & body, and closing & signature.
Subject Lines
- The subject line should clearly summarize the email’s content.
- Always include your class name and section when emailing about a course.
Greeting and Body
- Start with a polite greeting and address the recipient using their title and last name (e.g., Professor Doe).
- Leave a few lines of space before starting your message.
- Clearly state your purpose, what you are requesting, and provide necessary context.
- Keep messages concise but more detailed than a text message.
Closing and Signature
- End with a polite closing such as “Thank you,” “Sincerely,” or “Regards.”
- Add your preferred name at the bottom as your signature for future clear communication.
Proofreading and Professionalism
- Proofread your email before sending to ensure clarity and professionalism.
- Treat everyone respectfully online and offline.
Key Terms & Definitions
- Email Etiquette — the set of guidelines for writing clear, professional, and courteous emails.
- Subject Line — a brief statement summarizing the email’s topic.
- Greeting — the opening line addressing the recipient appropriately.
- Closing — a polite statement ending the email (e.g., “Thank you”).
- Signature — your name at the end of the email for identification.
Action Items / Next Steps
- Practice writing emails using the subject, greeting, body, and closing/signature structure.
- Use the provided tool to review your emails before sending.
- Contact the academic achievement center for further support if needed.