Welcome to the Accessibility Guy
channel. Today we're going to use otter AI for some note
taking. The first thing I'm going to do is launch the otter
AI website by going to ott er.ai. That brings me to my home
screen. Now, I do have a paid for account. But most of what
I'm going to show you today can be done using the free version
of Otter AI. So the first thing we're going to do is hit the
record button, we're just going to jump right in, and otter AI
will begin to transcribe everything that I say. Now, if
we just pretended that we were in a meeting or in a class right
now, you can run otter AI in the background, and it will record
everything that is said in that meeting or class. Obviously,
this is a little different right now, because I am simply
recording live from this video that I am currently creating,
that means I can't mess anything up. Because then the
transcription won't work when I go and cut up the video.
Anyways, I'm trying to just ramble on a little bit to get
some of the content into the recording. Now there's a really
cool feature you can do, for example, we can hit the share
button. And we can type in other emails of people we want to join
in on this conversation or recording. So if you were in a
meeting or in a class, you could simply type in somebody's email
and invite them to this recording at the same time. It's
a very powerful note taking tool when used in this way. And you
can share it with multiple people, it doesn't have to be
just one. So what if we wanted to do a recording of a video,
I'm going to try to adjust my Windows really quick and launch
a YouTube video that we can take some notes from, please take a
second to hit that like and subscribe button. Alright, I
have a video pulled up on the right hand side of one of my
other YouTube videos. And let's go ahead and stop this recording
with an otter. And let's do a new one. So I'm going to hit
record and then I'm going to play this video that we're going
to take some notes from. Alright, record. And then let's
hit this take a look at fixing a PDF sample document that is a
little more complex than a regular file. The document that
you're going to see today has been printed from the web, I
want to make sure and notes that when I began working on this
file, I didn't realize how many problems that I went ahead and
kept. So some things that we can do, we can use the highlighter
feature and we can take notes at the same time. So I'm going to
use some of these features While this video is playing recording
so that you can see an actual workflow of the next steps I was
going to take. But before you really spend time on this video,
just know that the file that the source file that I created was
not able to be made accessible. The particular problem that kept
getting flagged issue called character encoding, this
specific issue must often be fixed at the source. And I could
have spent some more time on figuring out a more accessible
way to but in this example video, I simply did Ctrl P got
my PDF, and I tried to fix it some of the methods that I
normally however, they didn't work. Finally, I had to take the
file into a third party program called app in order to get a
flattened OCR PDF that I could then start to make accessible
with all of that said is enjoy the actual The first thing I
like to do is run the accessibility checker. To do
that, I'm going to select the accessibility button. And then
accessibility check. And let's just take a preliminary scan at
some of the problems in this file if I expand these
accessibility check options. Alright, so we saw a couple of
things. Let's go ahead and stop recording for now. Now, it's
pretty cool, you can go in and add action items you can do
highlighting of text. Let's open up that conversation we just did
though, and it is currently processing. So I'm going to give
it just a moment to finish getting all of the text into
what's called my conversation. All right now that the document
now that the conversation has finished processing, I can
simply select it from the My Conversations tab. And then here
is my notes. Here are my notes I can't talk today. So the first
thing I notice on the far right hand side we have things called
takeaways. These are all of the highlights that I did in the
document. And what's cool about this is you can come in and
assign them to other people that are also doing note taking
within this conversation or you can assign them to yourself.
Additionally, you can make comments on some of these
takeaways, which can be helpful. You can also add in text notes
for this conversation. These items will be on the exam next
week. And then you can also link these notes. And if we select
the highlighter button again, it will provide all of the
highlights in one section. You can also export all of the
highlights out by either a text document or a PDF You can do
timestamps. And also we can assign speakers. So if you did
have multiple people speaking throughout this transcript, you
could easily apply the different speakers. Some people don't care
about that though, it just depends on what you're doing.
Now, if I wanted to come in and add more highlights, I could do
that. So I'm going to select Edit conversation. And then I'm
going to select the highlight button again. Okay, I think I
actually need to select the words first, and then select the
highlight button, which will bring it again into the
highlight window that we have on the right hand side, you can
also add things in like an image. So if I wanted to add an
image into my notes, I can select this add image from the
bottom right corner, and we can select an image that we want to
insert, there it goes. So this inserted it right inside of the
note that I was recording. And this can be useful if you want
to take a screenshot of something during the
presentation, and you can just slap it into the text. You can
also add action items based on individual pieces of the notes.
So if this was for a meeting or something, we can say, we can
take this text here PDF from a web page. And we want to make
this an action item. And you can assign it to somebody
specifically. And again, all of these appear inside of the
highlights and in of the takeaways. You can also select
Action Items and see all of the action items that have been
assigned to you. You can then delete them, you can comment on
them, and really use this as an organizational tool for your
notes. And then finally, you can go up to the hamburger, excuse
me the hot dog menu, the More Options button and you can do a
whole bunch of things, you can move some of the content, you
can export it out, which I think is the most valuable feature. So
I'm going to select the Export button. And then we're going to
change our document to a doc x. And we can include things like
takeaways and the audio. If we want to export this file out,
you can then come in here and open up your Microsoft Word
document that includes the pictures and the highlights from
your document. You also have the note takeaways, which are the
highlights or comments that we made within our conversation.
And that's it. That's how you use our AI to take notes for a
meeting or in a class.