SAP Provisioning System Lecture Notes

Overview

• Recap of previous session:
  • Raising a request to SAP for provisioning access.
  • Access request types: Development, Preview, Test, and Production.
  • Login process for the provisioning system.

Key Changes in Provisioning System

• Effective from 2020, 80-90% inbuilt settings available for:
  • Universal/Global features.
  • Module-specific features.
• Certified consultants must cross-check 10% responsibilities:
  • Language packs
  • Activation profile V2
  • RBP storage limitations
  • Super admin creation.

Creating Super Admin Access

1. Login Process

   • Requires valid user ID and password.
   • Only certified consultants can access the provisioning system.

2. Accessing Development Environment

   • URL structure remains the same for Development and Production.
   • Differentiate environments using Company ID.

3. Activating Production Environment

   • Navigate back to company settings to activate features for Production.

Features and Settings

• Common features:
  • 80-90% inbuilt settings common for all applications.
  • Module-specific features available based on certifications.
• Important features to manage:
  • Language packs
  • Profile V12 settings
  • RBP (Role-Based Permissions) settings.

Responsibilities as Super Admin

• Master Data vs Mini Master Data
  • Master Data: Comprehensive data (high to retire solutions).
  • Mini Master: Minimal identification fields (e.g., first name, last name, email ID).
• Creation of super admin is crucial for team management.
• Recommended usernames include roles like:
  • Super admin, System admin, EC admin, etc.

User Creation Process

1. Creating Username
   • Example of a valid username: sfc_admin.
2. Password Setup
   • Set a secure password.
3. User Information
   • First Name, Last Name, Email ID must be specified.
4. Confirmation
   • Customer's IT head/admin should be notified.

Managing Roles and Permissions

• Major permissions for super admins:
  • Manage Role-Based Permissions Access.
  • Add user permissions per project requirements.
• Granting Permissions
  • Grant permissions to specific user groups or individuals.

RBP (Role-Based Permissions) Settings

• Navigate to Admin Center > Set User Permissions.
• Super admins should have full access to manage roles and permissions.
• Creating Permission Groups
  • Group employees by roles (e.g., HRBP, Admin).
• Managing Permission Roles
  • Create unique permission roles for specific tasks.

Important Actions and Next Steps

• Ensure all settings are configured before starting project work.
• Re-login after setting configurations to apply changes.
• Next session will cover employee central features and RBP management.

Conclusion

• Super admin plays a vital role in managing system configurations and permissions.
• Proper understanding of the provisioning system is crucial for project success.