How to Save and Share a Microsoft Teams Recording

Saving a Recording

• After a meeting ends, the recording is automatically saved.
• Recorded meetings appear in the chat section of Microsoft Teams.
• The person who starts the recording has access to the saved recording.

Viewing Recordings

• All attendees of the meeting can view the recording.
• Recordings are accessible from the chat window in Microsoft Teams.

Sharing Recordings

• To share a recording, use the 'Share' button.
• You can specify individuals who will have access to view the recording.
• By default, shared recordings are view-only.
• Specific access settings can allow others to download recordings.

Managing Access

• Only the person who started the recording can grant download access.
• Admins may require download access to save recordings in OneDrive.
• If you need to send the recording with download access, it must be done by the person who recorded it.

Detailed Access Control

• You can manage access by specifying who can view or download.
• "Block download" can be unticked to allow downloads.
• Sharing with "Anyone with the link" makes the recording public.

Sharing with Multiple People

• You need to send separate links for different access levels (view vs. download).
• To send one link for viewing and another for downloading, use separate messages.

Practical Example

• To share a recording allowing only viewing access to some and download access to others, send separate links.
• Example: Share a link with Sam for downloading to OneDrive and another with the team for viewing only.

Key Points

• Always verify who has access to view or download recordings.
• Consider the security implications of sharing recordings with "Anyone with the link".
• Separate sharing requests for viewing and downloading may be necessary to maintain control over who can do what with the recording.