OSU Fraternity and Sorority Event Guidelines Training

Introduction

• Training designed for OSU fraternity and sorority members.
• Aim: Understand guidelines and expectations for hosting events.
• Responsibilities include safe event management and risk mitigation.

Key Topics

• Definition of an event and registration requirements.
• Policies related to hosting events at OSU.
• Event registration process through Campus Link.
• Sober monitor training.

Understanding Events

• Defining an Event: Use FNSA event guidelines in the handbook.
• Questions to Consider:
  • Did the organization help plan the event?
  • Did the organization contribute financially?
  • Significant member attendance?
  • Was it formally or informally marketed?
• Tip: When in doubt, register the event.

Event Registration Process

• Registration:
  • Use the FNSA event registration form for all events.
  • Alcohol events: Register 7 days in advance.
  • Non-alcohol events: Register 2 days in advance.
• Penalties:
  • Late registration: $50 per day fine.
  • Unregistered events: $500 fine or referral to conduct boards.
• Approval: Review by FNSA staff within 2-3 days.

Alcohol and Risk Management

• Requirements:
  • Submit liquor license and insurance for alcohol events.
  • Venue must have $1 million liability insurance.
• Guest List:
  • Must use and limit to 3:1 member ratio.
  • No open parties allowed.

Third-Party Vendors and BYOB Events

• Third-Party Vendor Events:
  • Alcohol above 15% ABV must be purchased per drink.
  • Vendor must have a liquor license and $1 million insurance.
• BYOB Events:
  • Limit of 6 pre-packaged drinks under 15% ABV for those 21+.
  • Use a distribution system with wristbands and non-glass containers.

Risk Management and Safety

• Discuss and prepare risk management plans.
• Considerations:
  • Handling intoxicated individuals.
  • Managing uninvited guests and incidents.
• Crisis Plan: Ensure all members know and can execute.

Sober Monitors

• Purpose:
  • Maintain a safe social environment.
  • Prevent overconsumption and health risks.
• Requirements:
  • One sober monitor per 25 guests.
  • Must be evenly distributed across membership classes.

Understanding Alcohol Effects

• Factors affecting BAC: Gender, weight, and tolerance.
• BAC Levels:
  • 0.01-0.029%: Minor effects.
  • 0.3-0.39%: Unconsciousness, severe impairment.
  • 0.4-0.5%: Coma, possible death.

Dealing with Alcohol Poisoning

• Signs: Unconsciousness, vomiting, erratic breathing.
• Intervention Steps:
  • Call 911.
  • Keep person awake.
  • Lay person on their side.

Confrontation and Intervention Techniques

• Be Direct: Address situations directly but calmly.
• Delegate: Ask others for help if needed.
• Distract: Redirect attention safely.
• Delay: Intervene later if safe to do so.

OSU Good Samaritan Clause

• Provides amnesty for students helping others in need.

Conclusion

• Use this training for safe and fun event planning.
• Complete assessment and obtain a certificate.
• Reach out to fraternity and sorority affairs for questions.