this training is designed for OSU fraternity and sorority members to help you understand the guidelines and expectations prior to hosting your event on or off campus within the office of fraternity and sorority affairs our goal is to assure you have an event that is fun and safe while helping your chapter and members mitigate risks that are often sometimes associated regardless if you are a chapter officer member guest or sober monitor you all have a responsibility to ensure a safe event for all in attendance this training will help you feel prepared to understand campus expectations and intervene when necessary today we are going to talk about the following what is an event the policies related to hosting events at OSU the process for registering your event in campus link and sober monitor training what is an event and should I register for common questions for my organization think a moment about this question and reflect how would you define an event for your organization for fraternity and sorority organizations we will use the fnsa event guidelines in the F and sa handbook to Define an event this slide shows how the F and sa handbook defines an event it is important to note that any or all of these things can occur some questions to consider did the organization help plan the event did the organization contribute money toward the event are there any significant number of members planning to attend was it marketed formally via Instagram Snapchat or informally via GroupMe or Word of Mouth these are just some of the questions to consider when determining to register for an event oftentimes if you are questioning whether you should register or not always weigh on the side of registering or reach out to F and sa staff to clarify now that you have determined what is an event we will discuss the steps to successfully register your event online through campus link the F and sa event registration form should be utilized to register all events on and off campus as stated in the F and sa handbook and on the online form any event with alcohol must be submitted a minimum of seven days in advance non-alcohol events such as philanthropy Coke dates and recruitment events are two days each daylight will result in a 50 per day fine any event not registered could result in a 500 fine or referral to either student conduct or your council's judicial board process depending on the seriousness this form can be found on the resource page at gogreek.okstate.edu or on the fraternity and sorority Affairs page and campus Lane once your event is submitted F and sa staff will review within two to three days in which they will approve your registration or deny at times F and sa staff will add any notes additional documentation that is needed or questions related to risk management for your event there are some events based on details provided that staff will reach out to schedule a meeting to discuss and offer support guidance and insight to ensure a safe event typically your organization will be asked to upload a liquor license and insurance for your event as stated within the student organization alcohol policy any event with alcohol the venue must have a minimum of one million dollars liabilities insurance it's also recommended that you contact your National Organization to assure your event is covered under their policy furthermore there are a few Stillwater recommended vendors that have pre-approved their liquor license and insurance which you do not need to upload on your registration forms such as meditations and party box for any event with alcohol a chapter is expected to utilize a guest list and share with our office upon request on this guest list should be everyone attending the event guest lists cannot have more than a three to one maximum per member ratio and no more than three chapters can co-host an event together there are a number of ways you can monitor this process we recommend creating a free event in Eventbrite and utilizing the Eventbrite organizer IOS app open parties are prohibited as stated within the OSU student organization alcohol policy therefore creating a guest list prior to your event is necessary and also a way to assure those you have invited to your private event have an association with your organization or your members here are some general guidelines and best practices provided by Holmes and Murphy and OSU to assist you in planning future events all organizations should discuss these details with the third party vendor as this process may result in two check-in points one done by the third party vendor and one done by the chapter to properly manage your guest list the reason for having a guest list is to protect the chapter and National Organization if something happens during the event or even after the event while someone is driving home your chapter could be held responsible by recording who is at the event the chapter is able to share that they follow the risk management policies and plans to protect the guests some points to consider station two members of the check-in table at all times to verify only those on the guest list can enter your event if someone appears to be under the influence and pre-party they should not be granted access to your event you then are taking on additional liability and increased risk for your event find them a safe ride home as we have discussed the OSU student organization alcohol and drug policy assists to help student organizations host events safely here are a few highlights from the policy to discuss what is an open Party an open party is defined as one that a guest list is not utilized and open to the public these parties are prohibited what is a common source of alcohol glad you asked any alcohol that is considered open access for all are prohibited some examples of this but not limited to our kegs trash can punch open coolers with no system of monitoring consumption or age verification in addition as stated within the F and sa handbook all new member events must be alcohol and substance-free Mexican members are not over the age of 21 and thus cannot legally participate in addition new member eventually love the values of the organization any event which alcohol is served or available is some type of food must be readily available for all in attendance some examples can include but again are not limited to Pizza snack items or Chick-fil-A nuggets as it was shared previously any event with alcohol must include a plan for transportation for those in attendance such as a bus designated driver program or rideshare each of it must also include one silver monitor per 25 guests later in the presentation we will provide training for silver monitors per the North American interfraternity Conference health and safety guidelines which are adopted by OSU only events hosted by organizations utilizing a third party vendor may have alcohol available for purchase over 15 alcohol by volume in addition members and guests must purchase beverages on a per drink basis and cannot contract an open bar as stated third-party vendors must provide documentation of a state liquor license and one million dollars liability insurance this assures that the vendor but also your organization is covered in the event of any legal proceedings it's also important to discuss with the third party vendor mutually agreed upon expectations of both vendor and organization for the events such as checking IDs not serving those intoxicated and other factors during the event for BYOB events they must be at a facility location or vendor with at least one million dollar liability insurance which excludes a housing facility leased off campus but can include tailgates to an extent for those over the age of 21 you are allowed six pre-packaged standard drinks under 15 alcohol by volume here are some examples of some of these drinks alcohol Distributors who are at least 21 years of age will work the central distribution area at any given time these individuals must not consume alcohol or be intoxicated while working the central distribution area and cannot be sober monitors there should be one distributor for every 50 guests it is the responsibility of the hosting organizations to ensure that alcohol is distributed only to individuals wearing the appropriate wristband and an X is marked each time on their wristband the contents of glass containers must be transferred to a non-glass container at the time of distribution the host organization has encouraged to provide the lids for all cuts distribution of alcohol must cease at least 30 minutes prior to the conclusion of the event or at 2 am whichever is earlier any alcohol that has not been distributed at this time must be stored in a secure location away from Public Access guests who do not consume all of the alcohol that they brought to the event may not take it with them upon departure it may be claimed the following day the chapters should discuss as a group and create a risk management plan remembering that the chapter is responsible for each person there if something goes wrong the chapter National Organization and even OSU could be held responsible some things to consider what is the chapter plan if someone gets sick or injured what is our procedure of a member or guests show up to our event already intoxicated if we are hosting a registered private event and a guest shows up uninvited how should we handle the situation what happens when a fight occurs a car accident occurs once the guest leaves your party your silver monitors are under the influence these are just some scenarios to consider when planning your event it's important that every member understands the organization crisis plan and are ready to execute in any given situation always make sure to always consult and Loop in your chapter advisors fnsa staff and headquarters staff after you have responded accordingly we can always be of assistance during times of distress such events hosted by the organization can create fun memories connections with others and help students de-stress as an organization you have the opportunity to create an environment that supports fun but safe events next we will discuss in Greater detail expectations of silver monitors as we have discussed silver monitors play an important part when hosting an event for your chapter they assist to assure all have fun while also supporting safety and risk mitigation let's discuss their role in Greater detail let's talk about why sober monitors are required for events there are two primary purposes for sober monitors first they are responsible for helping with the maintenance of a safe social environment at chapter social events second they intervene to help prevent over consumption or other health and safety concerns at an event these individuals are trained to respond to and support others in Risky situations silver monitors are trained chapter members who must be present at any organization event with alcohol there must be one silver monitor present for every 25 guests for example if your event has 30 people attending with alcohol there must be two sober monitors your event has 75 people there must be three sober monitors it is always best to have more than less if you are still determining how many monitors your event needs the silver monitors must also be equally distributed through all membership classes this is important to ensure your organization is not violating the Hazen policy sober monitors can be volunteers chosen randomly or justly picked using systems already utilized in your chapter on the following few slides we will cover how alcohol affects the body and mind and how to intervene in a risky situation if it arises to be a successful server monitor the monitors need to understand how alcohol can impact us looking at the picture in the slide we see different types of alcohol that one can consume one standard drink is 12 ounces of Light beer like Coors Light eight to nine ounces of malt liquor like Mike's Hard Lemonade five ounces of wine and 1.5 ounces for one normal sized shot of pure liquor often when students consume alcohol they are unaware of the percentage of pure alcohol in the can or bottle the percentage is labeled on the product but what exactly does alcohol by volume or ABV really mean ABV is the measurement used to determine the alcohol content in a beverage so if we looked at a 12 ounce light beer with five percent ABD there are about 0.6 ounces of alcohol in that can this may not seem like a high number however the more 12 ounce cans you consume the higher your blood alcohol content or vac will be the BAC is the measurement of alcohol intoxication BAC levels will look different for each person if you are out with friends and consume the same product do not expect that that person will feel the same way there are a few factors that come to play when determining BAC ol affects men and women differently in some females the effects of alcohol tend to be stronger and last longer weight is also an important factor to consider lower body weight makes for a higher concentration of alcohol in the body it is essential to track how fast and how much you consume your body can only get rid of point zero one percent BAC every 40 minutes if your vac is .08 percent the legal drinking percentage it will take approximately eight hours for the alcohol to leave your body all together it is also significant to note that people may have different tolerance for alcohol if someone drinks heavily infrequently their alcohol tolerance may be higher than someone who rarely drinks even though someone with a higher tolerance may not feel the effects for after a few drinks their BAC is still the same if they have a lower tolerance conditioning your body to have a higher tolerance is not healthy long-term alcohol use can hurt the body what happens when alcohol enters your body when a person drinks alcohol it enters their bloodstream and is carried into their organs twenty percent of the alcohol you drink will enter the bloodstream from the stomach the remaining 80 percent is stored in the small intestines where it is slowly absorbed once the alcohol is in your small intestines the liver must break down the alcohol consumed to remove it from the system the previous slide it was mentioned that every hour your BAC will decrease by 0.01 percent this is your liver putting in the work to rid the alcohol from your system that there is excessive alcohol in your system the liver cannot speed up its process thus the alcohol continues circulating in your bloodstream it is common for people to believe a cold shower fresh air exercise or even coffee will help sober you up faster this is false time is the only thing that will remove alcohol from your system what about eating food before I drink does that help eating food before drinking helps but it is not completely prevent you from being intoxicated food prevents alcohol from passing quickly into your small intestine therefore the alcohol is absorbed slower and slower in affecting the body as alcohol enters the bloodstream physical behavioral and mental changes will begin to occur this chart shows the BAC percentage on the far left and the other columns detail the possible behaviors and impairment for individuals in the point zero one percent to point zero two nine percent range there may not be an immediate effect the individual may appear normal at slight mood elevation for individuals in the point zero three percent to point zero five nine percent range an individual may start to feel relaxed talkative and minor impairment of reasoning and for individuals in the .06 percent to point zero nine percent range individuals may see mild impairment of balance speech vision and control they may feel Euphoria an extraversion it is illegal of adults 21 and older to drive while their BAC is at .08 percent or higher reminder if you are under the age of 21 there is zero tolerance if you've had even one dream for individuals in the point zero one percent to point zero one nine percent range the individual may start to feel emotional slings and slurred speech the feeling of euphoria begins to decrease into dysphoria there is a significant impairment of motor coordination and loss of judgment for individuals in the 0.02 percent to point zero two nine percent range the individual may be in a state of near unconsciousness loss of understanding and severe motor impairment blackouts are common at this range for individuals in the 0.3 percent to point three nine percent range the individual may experience unconsciousness with the possibility of death breathing heart rate and bladder function are impaired for individuals in the point four percent to 0.5 percent range the individual may experience a lack of movement unconsciousness coma as possible and the possibility of death for individuals in the 0.5 percent or more range death is possible a part of being a silver Miner is watching out for signs of alcohol poisoning so following are signs of alcohol poisoning however if you are unsure if a person needs medical assistance always call for help signs of alcohol poison include but are not limited to unconsciousness vomiting hypothermia skin and lips turn blue or purple swearing speech were unable to speak at all or erratic breathing sometimes when students drink heavily alcohol and capacitation may occur an incapacitated person will have similar symptoms as alcohol poisoning with the biggest sign being that the person's judgment is so impaired that they are unable to make conscious decisions or manage themselves do not wait to get help if you suspect a person is incapacitated it is always best to call 9-1-1 never assume the person will sleep off the alcohol if you are caring for an individual with alcohol poisoning here are a few tips call 9-1-1 if the person is vomiting turn them on their side to prevent choking clear the vomit from their mouth keep the person awake until help arrives never leave the person unattended intervening in alcohol poisoning situations can be a little intimidating however it is crucial that you step in and help rather than look the other way here are tips on how to intervene safely be direct the most important step you can take is to intervene in a safe manner observing and asking questions to the intoxicated person or friend is helpful this will help Emergency Services better understand the situation when they arrive here are a few questions to think about when speaking with the individual has the person been pre-gaming how many drinks did the person consume did they take any prescription medicine or other drugs beforehand did they consume food before drinking if not offer them food and water what is their mood like are they angry crying or even awake delegate when you realize someone is at risk stay with that person and ask another silver monitor to get help by calling 9-1-1 another silver monitor is not present ask an available bystander to make the call to 9-1-1 distract distraction is interrupting the incident safely by communicating with the individual at risk and allowing them to exit the situation for example if a crowd starts to circle the individual encourage the others to walk away so the individual at risk has space delay this is used only in non-emergency situations you may check in on the person and connect with the individual again later ideally you would not delay in getting help for an individual here are a few to confrontation skills first be a model yourself demonstrate appropriate respectful and responsible behavior do not make jokes about the situation second stay calm and collected when speaking with the individual even if the person is acting belligerent do not raise your voice you may have the person move to a quieter location to speak privately third it is a natural response to mirror aggressive behavior avoid that urge remember to stay calm and collected lastly get help it is okay to ask for help from other silver monitors or call 9-1-1 for emergency services at OSU we have a Good Samaritan clause for students who step up and help others in need specifically the student code of conduct reads the university may offer amnesty for minor conduct violations to a student who may have committed a minor violation at the time of a more serious incident or a student who offers help to those who need medical assistance amnesty is offered educational options may be explored but no conduct actions or record will result as we wrap up thank you all for attending this training overseeing OSU policy for hosting events and sober monitor training we hope that by utilizing this training your chapter can host events that are fun and safe for all in attendance please feel free to reference this training each semester as you plan your events if you have further questions and or follow-up please don't hesitate to reach out to the office of returning story Affairs or the office of student support and conduct make sure to complete the assessment with a grade of 80 percent and download your certificate upon completion