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Introduction to Facility Management Standards

Jun 25, 2024

Introduction to Facility Management Standards

Overview

  • Presenter: Nick Blake
  • Topic: Facility Management (FM) Standards, specifically BSI and ISO 41001
  • Event: Lunch and Learn Session
  • Recording & Slides: Available on the BSI website
  • Survey: Sent post-webinar for feedback

Introduction

  • Nick Blake: Chair of BSI's technical committee FMW1 and involved in FM procurement and business process improvement consultancy.
  • Agenda: Introduction to standards, speakers' presentations, Q&A.

About Standards

  • BSI (British Standards Institution): World's first national standards body, a prolific creator of standards.
  • ISO (International Organization for Standardization): 167 national bodies, 126 full members. ISO TC 267 (Facilities Management)
  • Naming of Standards: BS EN ISO denotes British, European, and International standards. Examples include ISO 41001 (FM standard), 19650 series on BIM, and 41,000 series

Functions of Standards

  • Guidance: Mostly optional but provides a baseline for industry practices.
  • Compliance: Some standards are referenced in statutory instruments (law) and must be followed.
  • Supporting Documents: Guides like BG80 and Guide M offer additional support for maintenance.
  • Accreditation: Adds credibility and benchmarks organizations as leaders in FM.

Involvement in Standards

  • Review & Feedback: Register at BSI website to comment on new standards.
  • Technical & Strategic Committees: FMW1 and FMB1, always looking for new experts.

FM Standards Explained

  • Adrian Brooks: Chair of FMB1, discusses FM standards at different stages of the property life cycle.
  • Stages & Standards:
    • Stage 1: 41011 (Vocabulary), 41012 (Strategic Sourcing), and 41014 (FM Strategy).
    • Design Stage: BS 8536 (Facility Operability), 41018 (FM Policy).
    • Construction Stage: BS 8536, BS 8572 (Procurement of Facility Services).
    • Fit-Out Stage: Multiple standards including BS 8572, EN 15221-6 (Area Measurements), BS 8892 (Transition Management).
    • Manage Stage: BS 8210 (Maintenance Strategy), BS 8544 (Life Cycle Costing), BS 8587 (Information Management), EN 15221-3 (Quality in FM).
    • Review Stage: Includes maintenance, life cycle cost standards, and benchmarking standards like EN 15221-7.

Specific FM Standards

  • ISO 41001: Comprehensive FM management system standard
  • Demand vs FM Organization: Clarifies the roles and responsibilities within an FM system.
  • Plan-Do-Check-Act Model: Framework for continuous improvement in FM

Benefits of Implementing ISO 41001

  • Efficiency: Improves service delivery.
  • Health & Safety: Ensures safe environments.
  • Integration: Covers multiple disciplines like energy management, quality, etc.
  • Sustainable Development: Supports several UN Sustainable Development Goals.

Next Steps for Organizations

  • Certification: Understand and implement ISO 41001 by reviewing current practices, performing a gap analysis, and preparing for certification.

Q&A Highlights

  • Applicability of Standards: Standards are universally applicable but can be tailored to specific facility types.
  • Involving in Standards Development: Reach out to BSI technical committees to contribute.
  • 9001 vs 41001: While 9001 is generic, 41001 is specifically designed for FM and is more comprehensive.

Conclusion

  • Contact & Feedback: Encouraged to reach out for more details or to get involved. Use the Q&A feature for further inquiries.

Thank you for attending! Enjoy the rest of your day.

Full transcript