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Managing Actions through Tags and Attributes

May 9, 2025

Lecture on Managing Actions with Tags and Attributes

Introduction

  • Tags and attributes help quickly identify actions based on time, energy, and context.
  • Useful for organizing tasks effectively.

Two-Minute Rule

  • If an action can be done in under two minutes, do it immediately.
  • Useful GTD (Getting Things Done) tip.

Editing Actions

  • Access action details by clicking the action's title.
  • Available details: notes, time, energy, due date, state, and project.
  • Applicable both on web and mobile.

Adding Tags and Attributes

  • Example: Action - "Write April Sales Report"

    • Add tag 'Q2' and 'Reports'.
    • Tags can be typed or selected from a list.
    • Remove or deselect unnecessary tags.
  • Global Filtering:

    • Used to separate different areas of life.
    • Example: Work-related tasks added to 'Work' area.
  • Attributes to Attach:

    • Time: Example - 6 hours.
    • Energy: High level required.
    • Due Date: Example - May 10th.
  • Notes:

    • Add reminders, e.g., report to be shared with sales team before forecast meeting.

Multi-Select Feature

  • Useful for applying common information to multiple items.
  • Right click or drag to adjust tags, attributes, or state.
  • Projects or reference lists inherit applicable tags.

Managing Tags

  • Web App:

    • Use shortcut 'G' or go to 'Settings' > 'Manage Tags'.
    • Make changes or remove tags easily.
  • Mobile App:

    • Access via left navigation menu > 'Tags' > 'Manage'.

Nirvana Account Options

  • Free account: Limited to two areas (renaming possible).
  • Nirvana Pro: Upgrade for unlimited areas.

Conclusion

  • Useful links provided.
  • Encourage viewers to like the video if found helpful.