Proper Project Management: Understanding Project Constraints

Introduction

• Welcome to the Proper Project Management YouTube channel.
• Focus on project management training, tips, suggestions, and advice.
• Target audience: current and aspiring project managers.
• Topic: Project Constraints

What Are Project Constraints?

• Factors that limit project delivery, quality, and execution.
• Impact the overall success of the project.

Main Project Constraints

According to the Project Management Body of Knowledge, there are six main constraints:

1. Schedule/Time

• Affects the project timeline and deliverables.
• Previous projects' data help in scheduling and preventing delays.
• Includes change requests, risks, and uncertainties.

2. Budget/Cost

• Projects must adhere to budget allowances.
• Budgets should consider external market factors and previous performances.

3. Quality

• Deliverables must be fit for purpose.
• Constraints can impact the ability to produce sufficient quality.

4. Scope

• Clearly define what is included and excluded in the project scope.
• Relationship between time and cost should be considered.

5. Resources

• Availability of people, knowledge, equipment, and materials.
• Constraints may require workarounds.

6. Risk

• Ability to foresee and prepare for project failures.
• Interrelated constraints mean changes in one affect others.

Examples of Project Constraints

• Schedule Constraints: Tight deadlines or flexible timelines set by sponsors.
• Budget Constraints: Limitations on project budget.
• Quality Constraints: Rise in manufacturing costs affecting product quality.
• Scope Constraints: Extension of project scope impacts delivery.
• Resource Constraints: Lack of availability of experts or machinery.
• Risk Constraints: Conservative approaches due to low risk appetite.

Conclusion

• Project constraints limit choices and affect planning.
• Important for project managers to document constraints early.
• This documentation forms the basis for project planning.

Call to Action

• Encourage viewers to subscribe and like the video.
• Invite questions and suggestions for future topics.

Closing

• Thank viewers for their time and wish them a brilliant day.