okay this is a word tutorial it's focused on word 2016. i'm going to be using a past paper to try and demonstrate most of the techniques that you need to know obviously one paper will not cover absolutely everything so i may be spreading into other areas as well so i can try and cover as much as possible so this is a basically a question paper and it starts off with the company you're going to be working for and we're going to start by opening the evidence document here open the file m217 evidence rtf so i'm going to do that now let me just put that into view and while that's loading i'm going to have a read here placing the header your name center number and candidate number so these appear on every page of the document it doesn't say anything about alignment so i'm just going to bring this into recording view okay and i'm simply going to double click in the header area now one very useful thing to do is this always go to view and click on ruler and that displays the rulers at the top so make sure this is ticked very easy to see your margins so if i double click here i'm going to enter my name center number is cy127 now for candidate number i'm just going to put one two three four and double click in the main document to come out of the header and footer area okay so let's go back next so we've done that we're going to highlight that as well save your evidence document in the work area as evidence followed by your candidate number for example that so i want to and can you see it has that in capital letters i'm going to make sure i do that as well so file save as make sure i'm in the same folder as i was before and i'm going to change that to a word document change that to evidence followed by my candidate number and save and just make sure you're saving in the same folder as where all your other files are save okay so that's done okay you will need this evidence looking to store screenshots of the evidence you're instructed to produce an answer to questions answers to questions okay so task three now the task two was actually a powerpoint presentation part of cut that that bit out that will be later so you're going to edit a newsletter about the wood store company's projects using suitable software package load this so i'm not going to do this in me i'm going to read through set the page size to a4 should be portrayed and as you can see i'm highlighting the important things set top margin to 3.5 centimeters and all other margins to 2 centimeters okay so we'll begin so i've read all this section first and it's got where i'm going to put my evidence as well so i want this one here wood store m217 wood store rtf and i'll put this back into recording view there i'm going to zoom that in just a little bit there we go so the first thing i'm going to do is i'm going to change the the layout of my document so if i go to layout i can go to page setup i'm going to click on this little arrow there this gives me the full dialog box and i'm just going to double check everything that i've got here so page a4 portrait so that's portrait paper so i'm going to choose my a4 there it is there and top margin 3.5 and the rest of two so top margin is 3.5 i can delete that and just punch these in okay click ok if i zoom out we can see my page 3.5 at the top and two centimeters going all the way around okay and now i need to provide evidence of that so i'm just going to do this just have a look it says placing your inside screenshot to show the page size orientation and margin settings now you can do this in a number of ways i like doing everything from from this area here so i'm going to take my screenshot new and i'm going to add both of these in there so that will go in my evidence click okay everything sort of page size and margin so i'm going to place that one there and i'm also going to show my page size as well okay so you're fine to use two screenshots if they're on different windows that's not the problem okay let's click ok on that and i'm going to add my next screenshot after that okay it doesn't matter that it goes down we're under the same title if you want to make these a bit smaller as long as you make them big enough to be easy to read and understand for the examiner you don't want them putting out a microscope or their glasses so i'm just going to make that a bit bigger because there we go doesn't matter two pages two pages that's fine don't worry about how many pages you use for your evidence document okay so next part of the question save the newsletter with a new file name make sure it's saved with the format of the software you're using so we want the software you are using we're using microsoft word so we need to save it as a word document placing your evidence document screen search screenshot to show this file has been saved okay so from here i'm going to go back to my within stock to my document file save as again i'm saving in the same place but i can see it from there there's my folder desktop and there's my source files and i'm going to change this now to a word document and it should be actually saved in the format save the news with a new file name okay so it doesn't say what file name so i can call it whatever i like i'm going to call it newsletter with the software you're using and that's all it wants um doesn't need any file name or so i'm just going to make sure that's a dockex i'm just going to put my np for my initials there as well and i'm going to click save now now i need to go to my folder and i need to show this file here i cannot show the screenshot from here if i go to file save as the screenshot from here is not good enough to show that you're saving it with the with the docx extension because you haven't clicked on save yet so we after you've saved it you go to your folder it's good to highlight the file that you want to show and also change the view if you want i like using the content view when i'm showing things like this because it gives the full extension of the file name it gives some extra information like they modified but again it's up to you details is also a good one i'm just going to expand this one here so they can see entirely that it's a word document highlight that one by clicking on it once and take my screenshot i'm not going to take a screenshot of just the file i'm going to take just a little bit more like that that shows all my files back to my evidence and that will go there okay next step placing the head of your newsletter your name center number candid number left aligned the image that on the right so i want this to be left aligned i want that image on the right and i'm going to resize this image to be three centimeters high maintain the aspect ratio so first of all i want to go to my document double click in the margin area i'm gonna type my name center number and my candidate number okay and that's all left align now remember if they wanted your name left aligned center number center aligned and your candidate number right aligned you can do this by placing your insertion point where you want to stop that alignment so i want one two simmer in the center go to insert the alignment tab put center and then i can place my insertion point after my candidate before my candidate number and say write a line on that and that does that the other way you can do let me just undo that is you could always add a so if i cancel that copy that ctrl x so if i want to go to my insert okay and i'm going to go to my headers and footer so if i go to hear that i can choose a header which has three items at the top and i can type each one in the appropriate place it's entirely up to you how you do this so i'm just going to undo that and go back to what i had okay now it wants me to insert the picture so i'm going to this one the picture needs to be on the right hand side it says here image on the right so i'm just going to insert an alignment tab so that my insertion point goes here when i insert my picture it will go there i'm going to go to insert and now i need to insert my image so there's my pictures i need to go to my folder where all my files are and that's actually my desktop and there's my folder here and let me just check the image name m217 image m217 imagery there it is there and that actually inserts my image on the right hand side because that's where my insertion point was now it wants the image to be three centimeters high maintain the aspect ratio now maintaining the aspect ratio means that i'm not going to do this i'm not just going to take that and flatten it down to three because i've now just squashed this chair maintaining the aspect ratio is basically when you change the width or the height the other side would also change respectively so by selecting my image and if i'm not in the image area i can click on my picture i can now see the image ribbons i can change the height now to three three centimeters and as soon as i click here you can see that one also changed automatically and this now is the aspect ratio maintained and i can see that here this is three centimeters okay so now i can double click on that there okay now then let's go have a look at the next part place in the footer the automated file name automated file name with file path and we want this aligned to the right okay make sure that all header and footer items are aligned to the page margins and are displayed on each page so from here i'm going to go to my footer so i'm going to go down to the bottom double click in the bottom margin easy way to open the up and i want to add the automated file name and path align that to the right so i'm going to go to insert the alignment tab from now and now i'm going to go to insert i want to go to quick parts oh i've lost it where are we let me just maximize this so i can see the entire ribbon and there it is there quick parts i'm going to go into a field find my file name oops oh god for name and i also want to add the path to that file name and click ok now the fact that this is a really long part because i've got mine on the desktop that's fine we can see it's a line to the right hand side and that's not a problem don't try and wrap the text to make it small the fact that it's aligned to the right hand side that's all you need okay and now i want to make sure that all header and footer items are aligned to the page margins are displayed on each page so align to the page margins we can see that here my name begins with the margin of this text so that's good and the same with this picture here it starts with the margin of that text if my picture was here for example a bit further away over this side then that will be wrong so basically you need to make sure that the items that you've entered are within the alignment of your page margins and we can see this one here as well starts from the right and that's where the text of the document begins as well so these two are finished also now then let's start going to creating the styles i'm going to create this style and show you how to create this style and go through a number of things on styles first okay and then i'm going to pause and create the rest of them so i go back to my document i'm going to go to the very beginning it's actually called the beginning and i'm going to create my first style so i need to go to home let's just restore this now there we go so i'm going to go to home and here are my styles i'm going to click on this little icon here oops that's dropped it all the way down there let me bring this up that should actually drop there and i'm going to add a new style now your your microsoft word might look a little bit different to mine but basically everything should be in the same place so new style i'm going to call my style exactly as it's called here so i'm going to do this one first okay so it's ws dash subheading so ws subheading i'm going to put all the capital letters small letters as they are now what's really important you need to do the style is based on normal and what word will do it will base the new style you've got depending on where your insertion point is so if your insertion point is somewhere where you already have some formatting that formatting will be included as well we don't want that so always make sure your style is based on normal then i'm going to have a look at font style serif and siri font of fonts with ticks so i'm going to choose times new roman okay and 16 and left alignment size 16 aligned to the left that one there and then we've got bold italic line spacing single so bold italic and line spacing single now the line spacing is in the format area in the paragraph area so we go to format so go to paragraph and here we've got all the paragraph alignments for example indentation of the first paragraph i want single line spacing it doesn't say anything oh does it i think this one does actually it says our space after 12 points so i need to go back and the space after increase that to 12. now 12 basically means every time you press enter it's going to leave a 12 point gap single line spacing and if i wanted the first line to be indented i can go to special and choose first line indenting you can see that they have that indents but we don't want that just in case it does and if it says first line indented by one and a half centimeters and you choose first line and you increase that to one and a half if that's the case in this case we don't want any first line indenting click ok and then click ok and i now have this subtitle and automatically it's been added here you can see because my insertion point was there i'm going to start the next one just so you can see what happens so i'm going to do this one now ws title i'm going to go to new style now keep in mind my insertion point is here where the formatting is actually ws subheading because it's being applied so when i go to create a new one you can see that it's spacing the new style on ws subheading and we don't want that otherwise you're going to get all this formatting coming into the new one so first thing we want to do is change that to normal give it its name ws title and then i can start adding the different fonts so soon sarif 36 right um so as soon as the refund is aerial 36 points if you can't find the value which is already predefined here you can just click inside here and type in 36. left the line fold italic left aligned bold italic oh sorry my bad 36 right aligned no enhancement so right aligned and no both no italic and then so that's none single line spacing 0 0 so i'm just going to go and check those i'm going to go to my format paragraph there we go single line spacing and i'm going to change that to zero okay so before and after is on zero and click ok now automatically it's changed my title where my insertion point is here to this one because that's where the insertion point is don't worry about your text changing before we start applying the formatting of the font we're going to remove all the formatting and then apply it so they all look the same and they're all going to be correct so i'm going to pause this video and do the rest of them okay so i'm finishing the last one off here now and this is actually ws table i just wanted to show you also if you wanted to add if there was some font formatting that was being requested and you can't find it in this very basic settings page here again you can go to format and you've got your paragraph but you've also got font so let's say all capitals if you need to change everything to be all capitals or color or some other setting that might be here so you do have that option as well format font okay so that's actually finished now and i've just completed that one as well and it now wants placing your evidence document screenshot to show all the settings for the ws body style only so i'll go back to this i'm going to go to my ws body style that one i'm going to click on the arrow there and i'm going to choose modify and what they're looking for is this section down here which actually has all the settings it's asked for you can see that after 12 it's based on normal line spacing is single so i'm going to take a screenshot of this it has the name of the style at the top and i can go add click okay let's close that dialog box otherwise we can't switch okay screenshot of text body textile there we go okay this is to do with the database we're not going to do the database so we can ignore these ones and let's keep going okay so the next step enter the title would store at the start of the document so we want that at the start of the document so i'm going to go to the very beginning press enter let's close it now we don't need it and i'm going to press enter go to the top and type wood store the wood store like that remember type exactly as it is in the question paper lose a mark for that okay apply the ws title style to this title so what i'm going to do before i actually start applying styles because it may be that can you see these this text all this text here has got different types of formatting you've got center align you've got all kinds of formatting so what i'm going to do i'm going to click three times in the margin here one two three and that selects the entire document you can press ctrl a and you can do select all it's up to you how you did and then i'm going to use this tool here this is the clear all formatting this removes all the formatting from my document and brings it down to basic text left the line the default settings okay so by doing that you can see everything now looks exactly the same and now i can start applying my styles as requested so i'm going to select that one and that's going to be my uh title i'm taking uh ws title so there it is oh no where are we let's click there to see all of them ws title there it is okay so it's applied it and then we go to the next one below the title add the subtitle report by and add your name i'm going to go to the end here press enter report buy and i'll add my name okay and then i'm going to apply the ws subtitle style to that so we select that and i'm going to choose ws subtitle that one there you can see i don't need to worry about the previous formatting but as soon as i apply my formatting everything will change and it should start looking normal after the subtitle text format the rest of the document into two columns of equal width so we want two columns equal width with a one centimeter space between them and then apply the ws body style to it okay so now because i've removed all the formatting from here when i apply my body style to this it's going to look the whole document is going to look similar so i'm going to take all of this okay not the title because it said after after the subtitle text so i'm now going to go to my columns i'm going to go to more columns i don't want to choose the default ones two columns and it wants a one centimeter space between them there we go and it will automatically adjust the width of the columns based on the gap you've got remember you've got two centimeter margin on the left two centimeter margin on the right what's left in the middle is going to be one centimeter gap and then the rest of your document so click ok and that's now formatted two columns great and now i want to put the ws body style to that text so with that already selected go to home and i'm going to go to my ws body which is there and now you can see all my document looks similar there are no changes that nothing's left the line center aligned and justified it's all similar okay next identify the nine subheadings and apply the ws subheading style okay the subheadings are usually separate headings like that before a paragraph so i'm going to use my control button to select all of them in one go so i'm holding the control button down now and i'm now i'm going to let go i'm going to go out find the next one hold the control button down again and now select now you can do this one by one hold the control button down select let go hold down select let go and if you want to do this one by one you can but it's entirely up to you okay and i'm going to add the subtitle style to those and i'm just going to zoom out so i can see clearly that i've got nine so i've got one two three four five six seven oh there you go you see i've missed a couple so i need to go have a look you said there should be nine there you go i'm gonna select that one that's a subtitle where's the other one okay looks about one two three four five six seven eight nine good okay so that's all of them and now i can go back oh one thing i haven't done up until now is safe i'm just going to click on save there make sure my computer crashes my document is saved okay place the contents of the this file here as a table immediately after the paragraph which ends that so i'm going to go open that up and to want some exhibitions there it is there i'm going to copy that now to select the whole thing if i do this you can see that the gray area here selected it doesn't go beyond the table so i've actually only selected the sales if i select beyond the table you can see these little tabs that means you've selected the title that's the whole table to make sure you've got the entire table you can click on this little so if i click away click on the table see that little tab at the top with the little crosshair click on that that selects a whole table and from there you can either right click copy ctrl c copy it's up to you so i'm going to go back find where i'm supposed to put some currently planned exhibitions okay so i'm looking at the end where it says that here we go so it's right at the end of the document there we go i'm going to press enter and i'm going to press paste and that adds my table in there now you can see i've got some widows and orphans like this title see i'm not going to bother with this now until the very very end of this exercise so let's move on merge the cells in the first row so i'm going to go to this i'm going to select these cells okay automatically my table tools comes up here and i can go either to my table or my layout my layout can merge cells here or i can right click and do merge cells it's exactly the same it's entirely up to you make the first row text only center and bold go to home center aligned and bold go away make sure that the words are not split where text is wrap so that basically means that where the this this actually means that the text is not wrapped this one's not wrapped this one is wrapped but it doesn't ask for that it says make sure that the words are not split so you don't have something like this so where the word is split where it's text wrapping now i use shift and enter to demonstrate that so you want to make sure that the words are complete but you aren't allowed to text wrap it doesn't say you're not allowed to text wrap so it says here make sure the words are not split where text is wrapped make sure that all borders and gridlines are displayed when printed so i'm going to select my table now you can see this thin black line around my table that means the outside border is visible but inside this lighter gray dotted line means that these are not visible and if you're not sure you just go to file print and you can have a look if i zoom that in a bit more okay you can see the inside borders are not visible so i'm going to go back i'm going to select my table and from there i've got my design and my layout i can go to borders and i can choose all borders now if you want a thicker border on outside then i want to show you some of the table techniques you can do here let's say if i'm going to go to borders and shading i've got this here so now i can say for example and i'm just going to make this funky doesn't really matter because it doesn't say what borders i'm going to use as long as they're visible so i'm going to use a single line color let's do a blue color there the width is going to be nice and thick on the outside so with that selected i'm going to click on the ones on the outside okay and inside i'm going to do thin black lines so thin make that a quarter point and make that black and i'm going to click so i can see there we go those lines there i should get the oops i messed that one up a bit where's my okay i just messed it all up so let's do that very quickly it says can get a bit fiddly but there we go blue and we'll do that there like that thick blue on the outside and i'm going to do thin black inside so i'm going to click in the middle there click ok and okay i've just figured out something silly here there we go um i wasn't able to get these vertical lines going down i hadn't realized that this one hasn't been selected so you can choose which ones you want to be available by selecting these and that one wasn't selected there so i'm just going to change that one now to black and then click on that middle one there and that will give me the vertical and the horizontal okay so click ok and now i've got my table which looks like this now it didn't ask for this but i wanted to show you some some extra formatting to do with borders and i'm also going to change the background of the top row and the left column so clicking anywhere in here if i now go to my shading i can choose let's say a light gray or let's do a different light orange let's do an orange one so you can actually see that and i'm going to select this one as well so in case you have to do some shading and i'm going to make that orange as well okay so that's giving me that table there so you can change the shading the borders any way you like okay so format the wood store catalog table so that it matches the formatting of the exhibitions table now um the exhibitions table is the one we just added so if we now go to this one this is a wood store one so what i can do is i can select oops right i can select some of this table here okay and what we're going to do we're going to use the format painter the format painter will actually copy the formatting not the text so by clicking on this is actually formatted copy that you can see this paint brush okay um slight correction i've forgotten to read this part here which was to apply this highlight i could apply the ws table style to the neck to the text in the table and i actually copied the formatting of the other table so what i just did was copy the formatting of this table and put it in this table which is wrong i need to basically select this part of the table here and apply the ws table formatting to it okay so a classic example of not reading all the questions correctly and i i hadn't actually highlighted this so i i should have picked that up and i did pick it up um at the end after i finished so slight correction there okay so now we can move on spell check and proofread the document make sure that spacing is consistent all items are on one page within the page margins the document and the paragraphs are complete there are no split tables with those or orphans there are no blank pages so let's go have a look at all this so first of all i'm going to zoom out and have a look at the page so i can see it nice and clearly my first page looks quite neat i don't have any widows or orphans this paragraph here actually i could move down because i've also got this title here which needs to move down so i could do this move that down a bit and there we go that looks much neater already can you see now if i move down too much let's say i move that down a little bit more what it does it splits this table across that page and we don't want that that shouldn't be allowed so let's just undo that so that has actually worked out perfectly because i've got all of this on one page my tables are not split and everything here looks normal okay uh check for any other widows or orphans check for spelling so on and so forth and i'm going to check now print out make sure your name center number candidate number appear on your document we've done that this is the real merge we've got a different um tutorial formal merge so you don't need that um i just want to show you one more thing in case you have to put a picture or an image inside the document and align it with the paragraph so i'm going to use the same image here this document is actually complete for this exercise so i just want to add to it um i'm going to add an image where should we put it i'm going to add an image here so it's aligned to the right hand side of this here so i'm just going to click anywhere in my document doesn't matter where i'm going to go to insert pictures i'm going to add this picture again i'm going to change its size to two and a half centimeters keep the aspect ratio and i'm going to change the wrapping so that it's tight and that allows the text to wrap around i can move this there and you can see these green lines that snap into place and that actually means that now my picture is aligned with the top of this margin and with the right hand side of this margin okay if i wanted it on the left hand side then i can bring it over here snap it into place and that will be perfect if i do this you can clearly see that right now my picture is higher than that text there so it's not aligned with the top of the margin and also my picture is not aligned with the column width so you would lose marks for that so that's how we do that part there okay and that looks perfect okay i think i've covered most of everything i'm going to show you one more thing and that's to do with lists so i'm just going to add a list somewhere i'm just going to mess this document up now because we're going to be adding more things to it but if i wanted to add a list here and i'm just going to put a random list so if i wanted this to be a list we can start by selecting you can add a number value like that and then you can modify it you can set the number value directly by saying set the value to 1 0 0 2 and that will start like that quite easily okay there are other things as well that you can do for example if i was to change the the the number format i can let's say use letters i can use this let's say um x one and it will start as dot x one okay if i want an underscore as well so and these numbers will now look like this okay so you can change those if you want to use bullets if you want to indent then let's say i'm going to select these two here and i can choose indent and it will make these a subcategory of docx2 if i want to demote that back or promote it i can now also do this select these and change them to bullets and you've got an option of different bullet styles that you can use so that's lists as well um i think that's about it there's not really much more you can do in word well there's a lot more you can do word but i don't think for the syllabus and if i've missed a couple of things out well what we can add to this tutorial later okay good luck okay one more thing that i've remembered about lists is if i just make one very quickly and we'll make this as a numbered list so if you want to show that uh make this list start at say three centimeters indented we need to select the list and if i take this rectangular tab at the bottom click on that i can drag that along to make sure that it starts at least three centimeters in now the other ones are basically if i move let's say this one only that just moves the number can you see so if i was to select all of these and do that it will move the numbers and that's the distance of the numbers themselves and if i take this triangular one here that's just the text so if i take the rectangular part that moves both the number and the text together so you can move them indented as much as you like