hello everyone and thank you all for joining the NCAA initial eligibility webinar my name is Amber vials I'm the assistant director of communications for the NCAA eligibility center and today I'm joined by my colleagues Amy route and Matt Harris before we get started I do have a few quick housekeeping things to note yes of course this webinar is being recorded and will be emailed to everyone who registered so if you haven't got the chance to register yet I will throw a link in the chat so that you can register just make sure to do it by the end of the day today this will ensure that you do receive an email with a link to the recording and also in this email will be a PDF to the slide deck so throughout the deck if you see any links um or any QR codes you'll be able to click those and go at your own pace and watch this recording two or three times if you need to also noted on the previous slide you can hear us and hopefully you're able to see us but we can't hear or see you so with this please use the Q&A function to ask us any questions you have throughout the webinar we do have staff standing by to answer you directly live here today um and we will stay on for about 10 minutes after this webinar is concluding just still responding to your questions directly uh just via chat for today's agenda Matt will discuss what the NCAA eligibility Center is and certification outcomes and then Amy she's going to come on and discuss some homeschool information specifically so when you see Amy come on you will see screenshots from directly from our resources and she's going to walk you step by step through some processes then I'll come on and talk about resources and of course we will be taking your questions live via chat now I'm going to hand things over to Matt Harris the assistant director of high school review thank you so much Amber uh thank you everybody for being here with us today uh we have a lot of information to share I'm going to get us started with some information just about the NCAA the work that we do in the eligibility center and some general information for all student athletes whether they're homeschool student athletes or not about going through the initial eligibility process there's a lot of information we're going to cover today so as Amber said please use that Q&A function to submit your questions we have staff standing by who will be happy to answer those for you um throughout the the presentation so we'll talk a little bit about what the NCAA is uh we are an a membership organization of over 1,000 colleges and universities across three divisions and you can see on your screen the breakdown of those three divisions in terms of enrollment the number of students in each division who uh the percentage who are student athletes um and the number of teams per school so so this helps you get an idea of some of the differences between divisions 1 division 2 and division 3 and as we move forward we'll talk about some of the initial eligibility requirements uh that that may be a little bit different from one division to another so before we talk about the specific initial eligibility requirements let's talk a little bit about choosing an NCAA school this is important for any student athlete again whether they're a homeschool student athlete or not uh about choosing their University so among So Many Factors school size location do does the school have what the student athlete wants to study what are the costs of attendance uh many student athletes will receive uh some athletic aid but it's important to note the cost of attendance at the University as well the admission requirements we'll talk a little bit about making sure that we're admitted to the school in addition to meeting the eligibility requirements and also other factors like culture size of the school number of students and then Sports specific information like playing time and things like that so now I want to talk a little bit about what we do specifically at the NCAA eligibility center in the eligibility center we provide certification for student athletes uh both in terms of academic requirements and amateur requirements today we're going to primarily focus on the academic requirements I'll start by going over some of the requirements that apply to any student uh again homeschool student or not to play NCAA Sports I'll then hand it over to Amy to talk about some more homeschool specific things so I mentioned a little bit ago about College admission and this is a really important thing to think about uh as you're as you're concentrating on navigating the NCA a eligibility process just because a student athlete meets the requirements that we're going to go over today he or she still needs to be accepted to their college or university an NCA certification does not mean that the student has been accepted to the school so a student still needs to apply just like any other student would and then ask questions about financial aid cost of attendance and then you can see on your screen standardized test scores that's a really popular question that we get at the NCAA so starting in January of 2023 the NCAA no longer requires test scores as part of the initial eligibility process so it's not required that student athletes submit their test scores as part of the initial eligibility process however it is possible that the university may require that information as part of the admission process so that's a really good question to ask the university you're interested in attending about whether or not the student athlete needs to send their essay your ACT scores for admission purposes even though it's not required for NCAA purposes so before we even start the process the very first step for any student athlete is registering with the eligibility center now on your screen you can see it it notes that a best practice is to register before your freshman year of high school it is absolutely okay if you are already beyond that and have not done so yet you can register with the eligibility center at any point in your high school career it's a good idea to do it as early as possible even if you're not sure if you're going to play sports in college uh if you're going to play at the division one division two or division three level because then you'll have that NCAA account we'll talk about the different kinds of accounts and and what it means to have that uh that account but it's a good idea to uh go to eligibilitycenter.org once you've started high school and register for that account so there are three different account types when we talk about registration we're going to talk about the first two primarily but I will briefly mention the third the first is the profile page account that is a free account and this is a great idea for a student athlete who is maybe early in his or her High School career um or maybe just isn't sure if they uh are going to be able to play college sports or even want to play college sports there's no charge for this account and it's a great first step into the initial eligibility process the second type of account is the academic and amateurism certification account now this is the account a student must have in order to receive an NCAA certification to play college sports to receive Aid um so you a student athlete will need to have this account in order to play college sports but a a profile page account can be transferred to that academic and amateurism account at any point in the process the Third account is the amateurism only certification account um and that often applies to international student athletes we won't Touch Too Much on that today so the pre the free profile page account you can see on your screen like I mentioned this is this is a great place to start if you're not sure of your division maybe you're you are thinking you're on a division three track we'll briefly talk about division three here in a little bit but division 3 schools uh do not offer athletic scholarships and so students who play sports at a division three school don't have to have an NCAA eligibility center certification but as we all know often times you might be on one track and things can change so if you're not sure where where you're headed if maybe you think you're on a division 3 track this profile page account is the way to go again it's absolutely be it's absolutely free and if at any point in your high school career you're being actively recruited at the division one or division 2 level you can transition that account to a certification account by simply logging in so the academic and amateurism certification account there is a fee for this account for domestic student athletes it's $100 160 for international student athletes but there are fee waiver criteria as well so you can click the link there and as Amber mentioned at the start um we will provide the this information you'll have clickable links that that you can see the specific fee waiver criteria if you think that may apply to you but in order to VI do an official visit at a division one school um in order to sign that letter for athletics Aid and receive a scholarship a student athlete must have this academic and amateurism certification account so if you are pretty certain you're on that division one or division 2 track at any point in your high school career this is the account that you want to have so finally I'll I'll briefly touch on again this amateurism only certification account if you are an international student athlete and you think you're on a division 3 track this is the account for you there is a $70 fee and there are fee waiver criteria um and you can see at the bottom of the note about students who are transferring from a two-year school to a division one or two school who didn't have to have the academic uh certification from the eligibility center so if you are a student athlete who meets one of these criteria this may be the account for you all right I'm going to touch a little bit about homeschooling here Amy's going to get into the nuts and bolts of it but I I want to clarify when we're talking about homeschooling versus schooling at home so in in in terms of homeschooling as the NCAA is concerned if if it is a situation where the parent or guardian or an outside tutor is creating the curriculum teaching the course grading the assessments and and awarding that grade in credit we will consider that a homeschooled student schooling at home as you know isn't necessarily the same thing as being homeschooled often times students will be enrolled with an online school with online teachers and just because they're at home we wouldn't consider that a homeschooled student athlete they're simply taking courses at home so when you are registering as a homeschool student athletes just a few tips so and these are actually great for any student athlete who's attended uh one or more schools it's important to pay attention to the questions that are being asked in the registration about the schools the student has attended so if a student indicates he or she is homeschooled there will be several tasks assigned to that student account that student will then be required to provide information in response to those tasks amy'll get into some of the specifics there a little bit later but in general all students should report every school that he or she has attended whether it's a homeschool brick and mortar school or an online school um it's important that that you register uh and re report every single School you attend throughout your high school career and when you log into the eligibility center uh website you'll be able to use the search feature to determine if each school that you have attended has an NCAA account so that's a great feature to use if there's any confusion we have a wonderful customer service staff who can help you out with that um and many of them are answering questions right now so as I'm going through this just as a reminder please submit those questions to the Q&A and and they'll be happy to answer those um and then one final reminder check and see if you meet that fee waver criteria when you're registering um because that's important if that's something that uh that that you're thinking about um just to see if you meet that criteria so we use a lot of acronyms at the NCAA one of those is the IRL it's called an Institutional request list in order to receive that AC ademic and amateurism certification not only do you have to have that academic and amateurism certification account but you also have to be on a school's institutional request list now what this means is that school is actively recruiting you in order to be put on a school's IRL you have to have that academic and amateurism certification account so again as you're navigating that High School career and you start to think yeah I think I may be on a division one or division 2 track back again homeschool student or non homeschool student it's important that you have that account because you cannot be uh placed on that IRL without it all right we've talked about registration the kind of accounts you need to have what's next how do I get certified to play college sports let's talk a little bit about core courses so in order to receive an an a certific ation and we'll talk about the different outcomes here in a minute students have to complete a certain number of core courses in their High School career so the core course in order to be considered a core course it has to meet the requirements you see on your screen in order to be used in the student certification we'll start off with the subject areas so every course that a student takes to be considered a core course has to meet High School graduation requirements in one of the subject areas you see on your screen English Math Science Social Studies and then we have World Language comparative religion and philosophy note please also that in math to be considered a core course the course must be at the algebra 1 level or higher so courses like pre-algebra or anything that would be a prerequisite for Algebra 1 those would not be considered core courses and then you see a note below that uh the course must be completed in alignment with the homeschools policies related to things like instruction the pacing of the course that kind of thing so we know what a core course is how do I get certified at the division one or division two level we're going to start talking about division one so if you are on a division one track there are three possible outcomes when you're finished with high school you could be a qualifier an academic red shirt and a non-qualifier and we're going to talk about what each one of those means and the the outcomes when you are considered one one of those let's talk about equality qualifier first this is where you want to be as a student athlete a division one qualifier is a student athlete who is eligible to practice receive Athletics Aid and compete in his or her first year at a division one school the way to become a qualifier is to complete 16 of those core courses in those required subject areas that I showed on the previous screen so you have eight semesters in which to complete those 16 core courses and that clock starts when you start 9th grade we're going to talk a little about this 107 that you see on your screen here this is a division one rule um in addition to completing the 16 core courses students have to complete 10 of those 16 prior to the start of the senior year or the seventh semester and seven of those 10 have to be in English math or science so 16 core courses 10 completed before the start of senior year seven of those 10 in English math or science and then you see the minimum 2.3 GPA that is a core course GPA not an overall GPA so when you are finished with high school the GPA just in those 16 core courses must be 2.3 or higher if you've met all those requirements you would be deemed a qualifier and then eligible to compete practice and receive Athletics Aid in the first year of college so those 16 core courses the subject area breakdown you can see on your screen those 16 are broken into four years of English three of math at the algebra one level or higher two years of science one extra English math or science two social studies and then the final four can be in any of those subject areas or World Language comparative religion or philosophy so that 107 requirement we'll touch on that just a little bit again here um this is a division one specific rule 16 core courses total but 10 of which have to be in English math or science prior to the start of the seventh semester so think about that as prior to the start of the senior year of high school all right the next outcome is the academic red shirt for division one an academic red shirt is a student athlete who can practice in his or her first year of college and can receive an athletic scholarship but but is not eligible to compete in the first year of college and this is a student athlete at the division one level who has completed the 16 core courses in the subject area breakdown but the GPA was shy of that 2.3 in those core courses it's a minimum of 2.0 so if you've completed the 16 core courses and your GPA was between 2.0 and 2.29 you would be deemed an academic red shirt and eligible to com um practice or receive an athletic scholarship in that first year but not eligible to compete and then finally the non-qualifier this is not where student athlete wants to be this is a student athlete who is not eligible to practice receive Athletics Aid or compete in his or her first year in college and a non-qualifier is a student athlete who either didn't meet that 16 core course requirement or the GPA in those core courses was below that 2.0 so let's move on to division two you can see the screen there are only two outcomes for division two qualifier or partial qualifier um division one and division two are run by separate governing bodies that's why you have different names for things that essentially mean the same thing so for division two the partial qualifier you'll find is the same thing as the academic red shirt at the division one level it's just called a different thing but we'll talk about the outcomes for division two for each of those so division 2 qualifier again is a student athlete who can practice receive Athletics Aid and compete in his or her first year in college and at the division 2 level in order to be a qualifier you have to have the 16 core courses in the the subject areas we mentioned and I'll show you the breakdown here in just a second but the minimum GPA in those courses is 2.2 for division two as opposed to 2.3 for division one so a small difference for division two the subject area breakdown you see three years of English two years of math two science three other English math or science two social studies and then four in any of these subject areas or the World Language comparative religion and philosophy and what I like to share with with folks to whom I'm presenting is that what you'll probably notice is that most student athletes um who are on a regular path toward graduation from high school are probably meeting these requirements anyway so it's just a good idea to be aware of the subject area breakdown and As You Are going through that High School uh career making sure that you're aligning to the NCAA requirements the 107 rule that we mentioned is a specific division one rule so that's why you don't see it here um there is no 107 requirement for division 2 so if you're not a qualifier at the division 2 level you're a partial qualifier um and again a partial qualifier it's just like the academic red shirt at the division one level this is a student athlete who can receive Athletics Aid um and can practice in his or her first year in college but may not compete during that first year and this is any student athlete who didn't meet the division 2 qualifier uh qualifications this the 16 core courses or the 2.2 GPA there is no non-qualifier status at the division 2 level so any student who is not a qualifier at division 2 would automatically be deemed a partial qualifier and then finally uh just brief briefly mentioning division 3 I I spoke earlier about the fact that division 3 schools uh do not offer athletic scholarships and as a result uh division 3 student athletes do not have to receive an A certification from the eligibility center division 3 schools set up their own academic standards in terms of enrollment um in terms of athletic eligibility so for a student athlete who may be on a division three track they would want to check with that school to find out what are the their requirements for being eligible to compete that first year in college and what other Financial opportunities outside of Athletics are available to him or her all right I've given you a lot of information again we've gone over this very quickly so please use that Q&A function ask any questions Amy now is going to take over and uh provide you some homeschool specific information thanks Matt and as Matt mentioned use that Q&A function I think as we navigate through the home school um specific slides some of those questions you've probably been dropping in the chat we'll touch on them again so if you didn't see your question get answered up to this point is probably that we're about to hit that information here but if we for some reason don't cover it obviously drop it again in the chat and we'll make sure that you get that information as we navigate through the homeschool specific slides so first and foremost I wanted to promote and highlight our homeschool toolkit this is the absolute best resource for our homeschool student athletes and their families that support them um this toolkit provides lots of great information not just about the homeschool process but also to determine if your actual schooling is subject to The Homeschool review procedures it'll walk you through the different documentation that's required for our homeschooling student athletes um it'll give you best practices for the submission of that information and then there's also some really great additional resources in FAQs and I know that Amber when she joins us again at the end of the presentation will go over over not just the toolkit but some of those other resources that I'm kind of teasing right now so you'll get to see those again later in the presentation so let's talk about that required documentation for homeschooled courses first and foremost is what we require for all students regardless of being homeschooled or not and that is a transcript but for students who are homeschooled we will accept a homeschool transcript that can be created or submitted by The Homeschool administrator so the parent or the guardian That's overseeing The Homeschool coursework or if you have decided to use an umbrella program to create your transcript we will also accept that as well the second piece of required documentation is the administrator and accorded statement this is required for all homeschool student athletes including those who may have been enrolled in umbrella program so the second document is required for everyone and then finally we we require a core course worksheet submitted for each and every core course that you would like to be considered as part of your initial eligibility academic CER ification and I'm going to walk you through what each of these documents look like um some best practices I'm also going to highlight Sometimes some um hiccups or bumps in the road that we see um as we process these so um we're going to take a deep dive into each of these so let's start with the transcript first as you can see we have a an image uh on the right hand side of each of the next coming slides so you can actually see this image comes actually directly from our toolkit but this is just a sample of what a transcript looks like so if yours doesn't look exactly like this that's fine but we are looking for specific pieces of information so it must include demographic information so the name of the student their address um the parents information um a lot of times they'll include phone numbers that's all great we're looking for that type of information when we refer to demographic information obviously the most important thing on the transcript is going to be the academic record so the year in which the course was completed so either academic year or if you label it 9th 10th 11th that's perfectly fine too the specific name of the course that the student completed the grade and credit awarded and then also important to note that if that course that you're putting on your homeschool transcript was completed somewhere else if you could like designate that somehow that makes it a lot easier for things that might be like dual enrollment courses or maybe you um decided to take one or two classes online in addition to those classes that you're teaching via your home school I'm just designating all those courses so that we know exactly where those courses were completed and who to ask those uh information who to ask information of related to those academic records um also super important is making sure that we get a signature from The Homeschool administrator remember that can be a parent or guardian or if you are using an umbrella program the umbrella program administrator can be the one that signs that particular transcript keep in mind and we get this question a lot and I'm sure I'm seeing it in the chat now is that that signature can be a wet signature or it can be an electronic signature either of those is perfectly acceptable we just want to make sure that we have some kind of signature on that homes School transcript the next uh required document is the administrator and accordance statement the purpose of this document is just to affirm how the home school courses were completed and that they are to attesting to the validity of the documentation provided um this document should be completed by the hom School administrator which frequently is the parent or the guardian who oversees or manages the homeschool program they may teach and evaluate the coursework Andor they may award that final grade in credit on the transcript but just like the previous document The Homeschool transcript we want to make sure that this is signed by the parent or guardian and once again that can be a wet or electronic signature but it is super important on that bottom line that we get a parent or Guardian signature with the submission of this document so let's talk about the core course worksheets the core course worksheets is probably the biggest lift for our homeschool parents this is equivalent to if your students attended a non-home school program that has a list of core courses this is that core course list but for you it's a worksheet Instead This simply tells us which courses that you would like considered in your academic certification these should be core classes so like what Matt talked about previously classes that are receiving graduation requirement credit in English mathematics science social studies um comparative religion World languages which could include American Sign Language and um philosophy courses so those are what we're what we're looking for um you only need to submit worksheets for homeschool courses and how do you know if it's a homeschool course well it's a homeschool course if the parent or Guardian is involved in one or more of the following planning and delivering the instruction of the course content determining the students comprehension level so that assessment piece determining the final overall grade awarded at the completion of the course and then if you have a role as the parent of the Garden in placing that course it's grade and credit on your transcript so that would be considered a homeschool course that we would need a core course worksheet for just to to clarify a couple things there is no pre-approved homeschool curriculum so regardless of which homeschool curriculum provid you've chosen to use or even if you've designed your own curriculum um we would still expect that each of the courses you want considered to have a worksheet completed and submitted worksheets are used to determine if the course that you're submitting meets our NCA legislation in our core course criteria for review and then we take the information that you present on the worksheet and we cross check that with your transcript so for example there's a place and you can actually see it on this image where you have the opportunity to show the grade that was awarded and the credit that's awarded our team would take the information on this worksheet and then cross check that with the homeschool transcript that you've provided to make sure that those align if they don't align we'll probably ask a follow-up question via a task in order to clarify what the actual final grading credit should be so that's what I mean when I say that we cross check between transcript and core course worksheet so one of the things that's very exciting that I want to highlight today because this is a big change and those of you who have been going through through this process with us as homeschooling um student athletes who maybe have already submitted some worksheets and had a preliminary certification done or maybe in the process of that submission you might have noticed some changes in our legislation so um division one and division 2 voted to change the NCA Court course legis legislation there is no longer a separate set of requirements for non-traditional courses so kind of go back in the Wayback machine for a minute um previously students completed homeschool courses using what we call non-traditional methodology so online Blended virtual um hybrid whatever the case may be there was a separate review process for those types of courses rather than that traditional face-to-face homeschool um instructional model that separate step no longer exists so if you've submitted non-traditional cork course worksheets in the past you will no longer have to do that moving forward everyone would submit one worksheet that is the core course worksheet that I showed you on the previous two slides so that's a big change I wanted to make sure I highlighted that um also wanted I'm sure right now it's people are typing in the chat what happens if I've already submitted non-traditional worksheets if you've already submitted non-traditional worksheets prior to August 1 of 2024 we will review the worksheet as it is however after core course worksheets received after August 1 of 2024 there are three attestation questions that have to be answered for all homeschool students and actually it's for all core courses whether they are completed in a hom School model or not in a homeschool model so if the worksheets are received after August 1 of 2024 and we don't have those attestation questions our team will reassign a task requesting the new worksheet with the new attestation questions so if anything was received prior to August 1 of 2024 you do not need to rush to recomplete and resubmit it's only for things received after we're pretty far beyond and so most of the core course worksheets that Matt and I are seeing that have been submitted after August 1 of 20124 um are on that new worksheet um our uh Communications team has done a phenomenal job supporting us and removing all of the old links to Old worksheets so if you have worksheets downloaded on your desktop or your laptop or perhaps you're in a um in a working team of parents that are sharing documents you just want to make sure if you're submitting worksheets after August 1 of 2024 that you're using the most current version of those worksheets to help prevent any delays in that process um so I've actually kind of gone through some of this as well the idea of of having to complete the new worksheet um that that new worksheet includes three attestation questions they're simply doing yes or no um one of the things that I will suggest to you is making sure that you are selecting yes or no for each each question I know Matt and I we've been reviewing have seen a couple times where um maybe the first question gets skipped and the second and the third question has been answered in those scenarios where a question is not answered we will go back and ask you to rec to complete that worksheet again to make sure that we do have all of the questions answered and obviously um we'll communicate that via Sig signing a task to let you know you know what the issue with the worksheet is and what we need and then also a link to that worksheet would be in that task um we we already talked about this last part about older versions of the worksheets received after August 1 will not be reviewed and a task will be assigned to complete and submit the newest version I do want to highlight again I I'm probably overemphasizing this but I want to make sure for those of parents that are joining us today that have submitted prior to August one that is fine if you use the old version as long as it was completed in its entirety we will not ask you for the newer version if received before August 1 of 2024 so if you have any questions about whether you need to resubmit or not feel free to reach out to our customer service team they do a fabulous job of helping advise our homeschool students and their parents and their support team so if you have any questions about the documentation process I would encourage you to reach out to them before completing all new worksheets so I'm going to go through a couple special scenarios I'm sure we've probably been getting head up with some questions about these particular things in the chat these are questions we get from student athletes and their parents across the board whether they are domestic students International students homeschool students students who would do a little bit of everything so first off one of the special scenarios is pre- nth coursework pre- nth courses are courses just like it says in the name that are taken prior to the start of n9th grade so seventh grade 8ighth grade you get it um they can be used if they appear on a homeschool transcript with a grade and High School Credit awarded that High School Credit awarded is super important sometimes what we get is a middle school transcript attached to a high school transcript and the crediting is all different so it needs to be on your high school transcript with high school credit not Middle School Credit and just like before it would still have to be a core course so meeting graduation requirements in English Math Science Social Science um World Language philosophy comparative religion we see this a lot with math courses um or language courses where students in Middle School like to accelerate their learning and so maybe they taking algebra one and Spanish one or maybe Latin one um as a seventh or and eighth grader perfectly acceptable we can use those in the initial eligibility process we just want to make sure that they're on your transcript with a course title grade and credit I am actually going to go back one real quick one thing I do want to point out is if you are submitting pre- nth courses on your transcript and they were completed via homeschooling you would be expected to complete a worksheet for those as well so remember what we talked about you're going to submit a core course worksheet for anything that's completed via homeschool um that you want considered as a core course and the initial for the initial eligibility certification um and that would include any of these prein courses we talked about so just want to make sure I highlighted that before I navigate it on so let's talk about another special scenario that's actually pretty closely related to pre9 it's kind of the the opposite direction that's those students who are accelerating their college attendant so we call these courses or dual enrollment courses these are college level courses that students are completing while enrolled in their four years of high school um which is a great opportunity for students to take some more rigorous cours work in their High School pathway a lot of times this helps students to earn credits um for college while they're in high school which can C cut down on the cost of of college attendance which is always great so we can use these as well in the initial eligibility certification for all students not just home school students um very similar to pre9 they need to appear on the hom School transcript with grade and High School Credit awarded now that high school credit is even more important here because we will ask you to send us your dual enrollment transcript with your hom School transcript and we do that crosschecking the course titles the grades and the credits the key is the high school credit here because as you know colleges typically don't award credit based off of a standard Carnegie unit they're doing it based on hours so for example I was a science major in college so most of my science courses were earning five hours worth of credit well you as The Homeschool administrator would need to tell us that five-hour credit class at that college what is it worth in terms of high school credit on their homeschool transcript is it one Carnegie unit is it a half a unit so we just want to make sure that when you are transcribing your dual and Norma course you're telling us the name of the course you're giving us the the grade the student earned and then also what the credit High School Credit was awarded to them on your transcript like I said previously you're going to provide that dual enrollment transcript with your homeschool transcript and we do that to cross check the information between the two documents the one thing that's really great about this it's a little bit different than pre9 since the dual enrollment course is the college course and not being administered by you as The Homeschool parent you do not have to provide a home school excuse me you do not have to provide a core course worksheet for dual and courses so that cuts down on how many worksheets that you need to complete and submit so I want to make sure I highlight that for dual enrollment courses you do not need to submit a completed core course worksheet Okay so we've talked about a couple special scenarios we talked about the different types of documentation required for our homeschool student athletes to go through that initial eligibility review um kind of want to highlight a couple reminders in terms of documentation submission and completion number one is all the forms worksheets so the core course worksheet and the admin statement you have to use our form you cannot create your for own form um you cannot edit Parts out of the form you need to fill out the form in its entirety as it appears and submit it to us if you create your own form or you emit things off the form we will retask requesting the information again so just want to make sure that I highlight that um I think I hit this pretty hard previously but want to go and hit this one again is we want to make sure that the um worksheets contain a signature and it's a parent or Guardian signature and once again that can either be a wet signature or an electronic signature or just looking for some kind of signature to be there the one exception on that is for transcripts provided by Umbrella programs that signature can come from the home excuse me The Homeschool umbrella administrator it does not have to be signed by the parent or the guardian so we want to make sure that we delineate between the two please not provide us any embedded links um a lot of times those links by the time we get into the documents may have been may be broken they may not work they take us to places that we have to have passwords that we don't have access to so we do not accept or use embedded links um and should anything be provided that is either unofficial let's say it's not signed or it's not completed on the correct form or things are missing you one of the attestation questions wasn't filled out or perhaps um some some of the information on the core course worksheet was um insufficient we would assign a task to your students account um we would identify what the issue is we would identify um how to fix that issue and then we would also give you a link to that document again so you could recomplete that document um while I have you on this kind of just wanted to think through some things that we see um a lot that uh maybe hiccups in the submission process um so I already mentioned that sometimes we do see that those attestation questions maybe one of them got skipped um there's three and I could see easily you're just you know clicking and maybe you missed one or you thought you clicked and you didn't so that's one hiccup we see um we do see a lot of worksheets submitted without the grade based on Section completed um it's it's about halfway down the first page that gets skipped a lot or um parents provide us a grade scale which is grading scale which is not what we're looking for and actually on that worksheet there is a link that clicks you to the actual directions so as you're navigating that grade based on Section I would encourage you to really take a look at what it is we're looking for because it is not a grading scale um some other issues that we see we talked about missing signatures um and then I think I also kind of teased a little bit earlier about the idea of cross-checking world course worksheet to transcript a lot of times we see maybe some um uh discrepancies between the grade that appears on the transcript versus the grade that appears on the core course worksheet so we might see an a awarded to Algebra 2 on the transcript but it says a B on the core course worksheet if that happens we're going to task and ask you to clarify which is the accurate grade there so just some things to think about when you're submitting documentation before you hit that final send just cross check everything to make sure everything's been answered um that it aligns to your transcript between the core course worksheets that'll help um expedite the process and put your student athlete in the best position to get that final certification status um so let's talk about sending documentations the best practice is to send via email as an attachment um would encourage you to put your students name and ID um their 10 digigit NC ID in the subject line that makes super easy for our mail processors to tag and upload to your students account you are more than welcome to mail it to us um either by overnight or Express mail obviously mail is going to be slower than email email tends to be um more quote unquote instantaneous um and then obviously with mail we would have to open the mail scan the mail upload it so that's just delays the process a little bit more so best practice is email but obviously if you prefer traditional mailing procedures that will work too um documents cannot be submitted um via Adobe Echo sign or Dropbox um parents are guardians or homeschool umbrella program can submit The Homeschool transcript so a transcript can come from the parent the guardian or if you've employed an umbrella program to create an oversee your transcript we can accept it from them all other hom School documentation so the cor course worksheets and the home and the uh administrator and accordance statement needs to come directly from the email that we have on file for the parent or the guardian so I want to make sure that we clear clear that up that that stuff needs to come directly from The Homeschool administrator and then just like I talked about earlier it's super important that every time you send us um documentation for your student athlete to include the name of your student um the name that appears in our account so if they are Christopher but they go by Chris if Christopher is what you registered with Christopher is what you would want to put in the line um and then also their 10-digit NCA ID with that that makes that process of tagging that information to the student account so much quicker and we can get them in line for review get that case reviewed and get them on their way so let's uh finish up with some best practices in terms of timelines I know in the chat right now I'm probably getting lots of questions about when should we submit worksheets well I'm going to tell you as the parent and the guardian you have the choice to decide how you want to do that best practice would be to send us the core course worksheets at the end of their junior year because that's when we would attempt a preliminary certification on your student athlete if they're on that IRL that institutional request list that Matt talked about early which means they're being actively recruited so after their junior year you would send us their admin statement you'd send us their transcript and you'd send us those completed core course worksheets for the courses they completed their freshman through junior year you don't need to send us the ones they haven't attempted yet we see that a lot where parents send us core course worksheets at the end of their junior year but they also pre-com complete the ones for senior year we won't review those because the course hasn't been completed and final grading credit hasn't been awarded so if you complete those ahead of time don't send them to us until the course has been completed um and then obviously at the end of their senior year you would then send those core course cheeks that were for their senior year completed with that final grade and credit and then proof of graduation on the transcript some parents and this would probably have been my parents like to do them at the end of each Academic Year and that's totally fine too so if you have a student athlete who is interested in pursuing Collegiate Athletics and they're finished ing their freshman year right now um coming up this next spring semester and you're like I really want to get on it I want to get ahead of the game you could go ahead and complete those freshman core course worksheets um submit them with the admin statement and the transcript and that would get that student's account started to build but keep in mind we will not review any documentation for any student homeschool or not and so a college or university has placed them on that IRL indicating that they are active ly recruiting that student so you're more than welcome to submit ahead of time the core course worksheets but I do want to um make sure that I make you aware that we won't review those until a CLD or university is indicated to us that they are actively recruiting your young person um also if your student has attended other schools outside of home school which is very common I see that a lot where students maybe attended a quote unquote Traditional School maybe for their freshman or their sophomore year and then transitioned to homeschooling for their Junior and Senior year um or maybe while they were homeschooled um a parent was like yeah I really want my student to take AP calculus but I'm just not really comfortable teaching that so maybe they've um outsourced that to an online school that would be another school so we would need a transcript or grade report from that school and we would need a transcript or grade report from any school that a student attended so when we talked about your transcript earlier and I talked about designating courses completed elsewhere those courses completed elsewhere we would need a transcript from that education entity in order to use those courses as well if you have additional questions about that specific process I would encourage you to reach out to our customer service team and they can walk you through which courses we could take off The Homeschool transcripts and which courses would require an academic record directly from that other school um another really good best practice is with that administrator accordance statement there are emails listed on that document and those emails are the emails we use to determine qualified sender for all other documentation so I would encourage all parents to send that accordance statement first and then knowing myself I would probably send it each and every time I sent a home a new homes School document so a new transcript or the core course worksheets just to make sure that that document was there you only have to send one but sending it first makes it a lot easier for our mail processing team to know the rest of the documentation comes in how they can determine if it's official or unofficial so just sending that admin statement first is a really good best practice um and we talked about when you should send your core course worksheets at the completion of your junior year for those first six semesters and then that senior year for your final year but once again if you want to do it Year bye or if you're nervous and you're not sure if you're doing it correct and you want to send one or two at first just to make sure you're doing the worksheet process correctly that's fine too we'll review provided that there is a an IRL um on file for your student athlete all right well I'm going to go ahead and hand it back to Amber she's going to finish us up keep dropping those questions in the chat we're happy to take them thank you so much Amy and how is everyone doing I know we covered quite a lot of information but just remember if you were able to register for the webinar today that means that you're already in our system and we'll be getting an email with a link to the recording and a link to the slide deck uh with clickable clickable links all through including these QR codes uh so you will get that don't worry it's coming uh we are taking a few questions live here so if you do have questions just please put them in the chat we have some customer service staff uh Amy Matt and myself all on to answer your questions directly via chat and I mentioned it a little bit but this QR code here if you have your phone sitting out go ahead and give this a scan what this is going to do is it's actually going to save our customer service number an email directly in your phone so that if ever in the future you have a question for our customer service staff you have their number already you don't have to remember this webinar now resources on the right hand side you're going to see a resource that I hope sounds familiar it is our most comprehensive resource for homeschool students it is The Homeschool toolkit Amy mentioned it earlier I love this resource I use this all of the time to help answer questions that you and your family ask us via social media so if you have a question odds are the answer is probably going to be in this toolkit but if you're looking for something a little faster let's say you're a homeschool parent um and your student just needs something maybe a front and back sheet of something just a quick brief overview of the things that Matt covered today we do have the initial eligibility flare for you and that will be linked in that email that you get after today's webinar here on this slide you're going to see a bunch of QR codes but not to worry I promise there's only one more after this however again if you have your phone sitting next to you go ahead and give this a scan one of the things that I like to highlight on this slide is our YouTube it is the newest channel that we have for social media if you have students or if you yourself are confused about which account type you need or how to request final amateurism CER ification use our resources we have two three minute videos very fast on this processes that can help walk you through those again thank you all for joining us please scan this final QR code let us know how we did today help us plan future webinars and as we mentioned before um we will email a link to everyone who registered for this webinar to get um a link to the recording and a link to the PDF of the slide deck in the coming days so if you have any teammates or if you have any friends that you think would benefit from hearing this information you can very quickly just forward that along to them again my name is Amber vials and on behalf of myself and my colleagues Amy row and Matt Harris if you have any questions please don't hesitate to reach out we're going to stay on this webinar for the next 10 minutes or so to answer questions via chat so please keep plugging those in we're still here to support you and your family as things change and questions arise thank you and be safe