EMAT Ordering System: Program Requisition

Introduction

• Presenter: Janet Warren, Instructional Materials and Implementation Division, Texas Education Agency
• Topic: How to use a program requisition to order state-adopted materials in the EMAT system

Prerequisites

1. EMAT Ordering Access: Obtain through TEAL system.
2. Submit Forms: Allotment and TEAC certification form.
3. Update Shipping Dates: Enter at least three non-overlapping date ranges for receiving shipments.
4. Confirm Contacts & Addresses: Make necessary changes, click Save Work. To remove a contact, submit an Instructional Materials Help Desk request.

Requisition Process

• Initiation: Local education agency (LEA) submits a requisition for state-adopted materials.
• Funds Deduction: Deducted from LEA's allotment in EMAT.
• Review: TEA reviews the requisition.
• Approval: If approved, TEA sends the order to the publisher.
• Fulfillment: The publisher fulfills the order and TEA pays the publisher.

Types of Requisitions

1. Program Requisition: Used to order any state-adopted program or the entire package.
2. Component Requisition: Used to order individual items from a package (available for materials from Proclamation 2017 onwards).

Requisition Statuses

• In Progress: Saved or reopened but not submitted.
• Submitted: Submitted to TEA for approval.
• Approved: Approved by TEA and sent to publisher for processing.

Creating a Program Requisition in EMAT

1. Start Page: Click Create New Requisition.
2. Program Requisition Tab: Select the tab.
3. Grade Level: Select the grade level of the program. Note special cases for languages other than English.
4. Select MLC: Use the magnifying glass to select the MLC of the program.
5. Select ISBN: Use the magnifying glass to select the ISBN of the program.
6. View Item Details: Click item details icon if needed.
7. Enter Quantity: Enter required quantities in Student and/or Teacher Requisition Quantity fields.
8. Add or Remove Rows: Use plus/minus signs to add/remove rows.
9. Save Work: Ensure to save the work regularly.
10. Submit Requisition: Go to Requisition Summary tab, view and print summary, then submit to TEA.

Additional Information

• Help and Assistance: Visit Instructional Materials web pages or submit a help desk request for questions or assistance.

Conclusion

• Thank you for watching the presentation.