Joan Visitor Management Presentation

Introduction

• Speaker: G Mani, Regional Sales Manager at Joan
• Background: Over two years of experience solving visitor management challenges for multiple companies.
• Purpose: Introduce the Joan Visitor Management solution to improve visitor experience and workplace efficiency.

Common Visitor Issues

• Difficulty finding the right floor or room in large office buildings.
• Unclear directions from hosts or receptionists.
• Long wait times for guests upon arrival.

Joan Visitor Management Solution

Overview

• Provides essential information before visitor arrival:
  • Parking instructions
  • Directions to the office
• Notifies reception and meeting hosts of visitor arrivals for better coordination.

Setup Process

1. Sign Up/Account Creation: Register or log in to the Joan portal.
2. Create Building:
   • Go to settings > buildings > add a building.
3. Pair Tablet:
   • Compatible with Android and iOS.
   • Follow on-screen instructions to add a pin code.
4. Configure Preferences:
   • Control fields shown on check-in tablet.
   • Customize visitor badges and set up reminder emails.
   • Implement QR code for fast check-in.

Key Benefits

1. Seamless Visitor Registration:

   • Streamlined registration through the Joan portal or daily calendar solutions.
   • Automated notifications for hosts and visitors about meetings.

2. User-Friendly Interface:

   • Visitors pre-register and enter their information in advance.
   • Eliminates lengthy manual sign-in processes.

3. Smooth Check-In Process:

   • Self-service kiosks and touchless options for quick sign-in and visitor passes.
   • Access to necessary safety or compliance instructions.

4. Detailed Reporting:

   • Insights into visitor traffic and patterns.
   • Data helps optimize resources and make informed decisions.

Conclusion

• Joan Visitor Management revolutionizes workplace visitor handling:
  • Key Features:
    • Digital registration
    • Automated notifications
    • Smooth check-in processes
    • Enhanced security features
    • Valuable reporting
• Main Takeaway: Improve office security and visitor experience easily.
• Efficiency: Setup takes less time than brewing a cup of coffee.
• Final Note: Joan is an all-in-one solution necessary for effective visitor management without complex tech stacks or extensive training.

Additional Resources

• Watch other videos for insights into desk booking and room booking solutions.